Office Coordinator

Department: Global Facilities and Operations

Employment Type: Full Time

Location: Kazakhstan

Description

Key Responsibilities

• Own the office environment: cleanliness, order, lighting, ergonomics, and overall comfort across all zones — spotting and fixing issues before the team notices them;
• Act as a single point of contact for colleagues on any day-to-day administrative or facilities question;
• Plan, track, and report on the office budget; run plan-vs-actual analysis and find ways to optimise spend;
• Handle procurement and supplies: stationery, consumables, coffee and snacks, small appliances and furniture — with accurate inventory and issuing records;
• Manage vendors end to end: sourcing, contracts and orders, payment tracking, reconciliation, and collecting closing documents;
• Organise incoming and outgoing mail and courier logistics;
• Set up and equip workstations, including onboarding setups for new joiners together with IT;
• Work closely with HR, IT, Finance, Legal, and other teams to resolve cross-functional requests quickly;

Skills, Knowledge & Expertise

• Higher education: economics or finance background is a plus;
• 2+ years as an office coordinator, office manager, or administrator;
• A sharp eye for the physical space — you notice what's broken, out of place, or uncomfortable
• High empathy: you're happy to listen, help, and be a reliable resource for people
• Budget planning skills, an analytical mindset, and precision with numbers, invoices, and reconciliation statements;
• Confident with MS Excel / Google Sheets (formulas, tables, expense tracking) and standard office equipment;
• Ability to build constructive working relationships across teams;
• Fluent Russian is required, knowledges of Kazakh and profound English languages are an advantage.

Why join us

• Help us challenge injustice by creating fair choices for millions of people across 48 countries.
• Develop your professional skills with access to mentoring, career consulting, and learning programs.
• Collaborate with teams around the world and gain international experience through our Global Talent Exchange Program.
• Engage in company-wide challenges, awards, sports activities, employee-led social impact and volunteering projects.
• Work alongside people who take initiative, speak openly, and challenge themselves to grow.
• Improve your language skills through co-financed courses and internal speaking clubs.