Research Assistant

Position Summary:

The Research Assistant II is a vital support position within the Peredo Lab in the Department of Special Education at Vanderbilt University. This individual will support an NIH Phase 1 clinical trial investigating a naturalistic developmental behavioral intervention (NDBI) approach for Latino families. The Research Assistant II is a 30 hour, 75% full-time term position responsible for assisting with day-to-day research operations in accordance with Vanderbilt Institutional Review Board (IRB) regulations, federal and sponsor regulations and guidelines, NIH guidelines, Vanderbilt Policies, and research protocols. The Research Assistant II reports directly to the Senior Research Associate/Project Director.

The Research Assistant II will support multiple aspects of project operations, including assisting with administrative tasks such as ordering materials and organizing meetings, supporting participant recruitment and family communication, completing phone screenings, aiding in assessment visits, performing transcription and coding, entering data, and completing assessment fidelities. This position requires bilingual competency in Spanish and English, with strong written Spanish skills; native fluency in Spanish is preferred.

Note: The anticipated duration of this role is dependent on continuing availability of funding. Work hours are flexible and based on research participant appointments and team needs, which are scheduled at all times of day, including morning, afternoon, late afternoon. This role is hybrid including days on campus and out in the field in the Nashville metro area; some remote work is allowed. 

Key Functions and Expected Performance

Provide administrative support

• Order and track laboratory and research materials and supplies
• Organize and schedule team meetings, including preparing agendas and distributing meeting notes
• Assist with general administrative tasks to support smooth project operations
• Maintain organized records of project documents, correspondence, and materials

Support participant recruitment activities

• Assist with outreach and recruitment efforts targeting Latino families in the community
• Communicate with prospective and enrolled families in Spanish, both verbally and in writing
• Conduct phone screenings with prospective participants to determine initial eligibility in accordance with IRB protocols
• Maintain accurate and up-to-date participant tracking logs and screening records
• Follow up with families who require additional contact to support retention

Aid in assessment visits

• Assist with scheduling and coordinating participant assessment visits
• Support the administration of research assessments under the direction of senior research staff
• Prepare assessment materials and ensure all necessary equipment and supplies are ready prior to visits
• Complete assessment fidelity forms and checklists to ensure adherence to research protocols
• Assist with participant navigation and hospitality during assessment visits

Perform transcription, coding, and data entry

• Transcribe audio and video recordings of research sessions accurately and in a timely manner
• Apply established coding schemes to transcribed data following researcher-provided guidelines
• Enter research data accurately into REDCap and other project databases
• Conduct data quality checks to identify and flag entry errors or inconsistencies
• Maintain data entry logs and report data completion rates to supervising staff

Supervisory Relationships:

This position has no formal supervisory responsibilities. The Research Assistant II reports administratively and functionally to the Senior Research Associate/Project Director and the Principal Investigator.

Education and Certifications:

• Bachelor’s degree is required. Degree in fields such as Psychology, Special Education, Communication Sciences, Human Development, or a related field is preferred.
• Certification for human subjects research is required (or must be completed upon hire).

Experience and Skills:

Required

• Bilingual proficiency in Spanish and English, with strong written Spanish skills; native fluency in Spanish is preferred
• Strong written and verbal communication skills in both Spanish and English
• Excellent organizational skills and attention to detail
• Ability to work professionally and sensitively with diverse Latino families
• Demonstrated ability to complete data entry accurately and efficiently
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Ability to follow detailed research protocols and procedures with fidelity
• Ability to lift and carry materials, walk across campus daily, and stand for extended periods
• Access to reliable personal transportation for participant coordination and materials collection

Strongly Preferred

• Prior experience in a research setting, particularly in clinical or behavioral research
• Experience with REDCap or other data management systems
• Experience with audio or video transcription
• Familiarity with early childhood development or autism spectrum disorder research
• Experience working with young children and families
• Cultural competency and demonstrated commitment to equitable and inclusive research practices

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.