Research Area Coordinator
About this role
The Research Area Coordinator provides administrative and operational support to faculty and research area leadership within the College of Connected Computing (CCC). This role serves as a primary point of coordination for day-to-day administrative activities, helping faculty navigate university processes and ensuring the smooth execution of research area operations.
Working closely with faculty, staff, and administrative partners across the College, the Coordinator supports meeting and event logistics, travel coordination, visitor support, communications, procurement, and other administrative activities. This position plays an important role in creating an organized and responsive support environment that enables faculty to focus on teaching, research, and service.
The position reports to the Director of Administrative Operations and Faculty Support
About the Work Unit
The College of Connected Computing is Vanderbilt’s first new college in 40 years and is in the early stages of building its academic and administrative structure. The College advances interdisciplinary research and expands computing education through a “computing for all” approach.
- Provide administrative support to faculty and research area leadership
- Coordinate meetings, schedules, and logistics for research area activities
- Assist faculty in navigating administrative processes and connecting with appropriate college resources
- Support onboarding activities for new faculty, postdoctoral fellows, visiting scholars, and affiliated researchers
Travel, Events, and Visitor Coordination
- Coordinate travel arrangements, itineraries, and reimbursements for faculty, visitors, and guest speakers
- Assist with planning and execution of seminars, workshops, meetings, and research-related events
- Coordinate visitor logistics, including scheduling, accommodations, and meeting support
- Prepare materials and provide logistical support for meetings and events
Operational and Financial Coordination
- Assist with procurement requests, expense documentation, and other administrative transactions
- Maintain records and documentation related to research area activities
- Coordinate operational requests and follow up on action items
- Support implementation of university and college policies and procedures
Communications and Information Management
- Assist with website updates, newsletters, announcements, and distribution lists
- Coordinate communication of research area events and activities
- Maintain shared files, calendars, and administrative resources
Collaboration and Customer Service
- Serve as a responsive resource for faculty, students, postdoctoral fellows, and visitors
- Coordinate with administrative offices across the College and university
- Support special projects and additional duties as assigned
Supervisory Relationships
This position does not have direct supervisory responsibility but may provide guidance to student workers or temporary staff supporting research area activities. This position reports administratively and functionally to the Director of Administrative Operations and Faculty Support and works closely with research area leadership, faculty, and college administrative partners.
Qualifications
- Bachelor’s degree from an accredited institution or an equivalent combination of education and relevant experience
- 4 years of experience in academic administration, student services, or a related field
- Strong organizational and operational skills
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Strong interpersonal skills and ability to work effectively with students, faculty, and staff
- Proficiency in Microsoft Office and experience working with databases or administrative systems
- Ability to work independently and exercise sound judgment
- Experience in higher education or undergraduate program administration
- Experience coordinating events, communications, or faculty-facing initiatives
- Familiarity with university administrative systems and processes
- Experience supporting interdisciplinary programs, centers, institutes, or research initiatives
- Experience working in a fast-paced or start-up academic environment
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Company at a glance
Our Interdisciplinary Materials Science (IMS) program offers a unique multidisciplinary experience where students design their own curriculum, and collaborate with faculty and students from engineering, chemistry, physics, and medicine, who are working on some the biggest of society's challenges.
The IMS Ph.D. program is integrated with VINSE (Vanderbilt Institute of Nanoscale Science and Engineering), which boasts brand new state-of-the-art fabrication and characterization facilities. Resources include a cleanroom, analytical/nanocrystal support core, and an advanced imaging suite.
Our students rotate through three different labs in the first year to learn the culture of each research group and the advising style of the mentors prior to project/adviser selection. We offer a highly customized curriculum where students can select courses from a variety of technical departments to support their research project. This is work is supported by research facilities equipped with the latest instrumentation with outstanding research programs and faculty, where IMS researchers use nanotechnology to address the world’s most important challenges in energy, health, and security.
Our graduates work in the government (FDA, NIH, US patent office), in industry (Google, Johnson & Johnson, Dow, DuPont, Exxon, and Biotech start-ups), and in academia.
For more information contact
Josh Caldwell, IMS Director
Sarah Ross, Program Manager
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