Part-Time Executive Assistant & Operations Coordinator

• 10–20 hours per week
• Flexible schedule
• Mostly remote
• Occasional local errands, meetings, or office visits as needed

• Manage and organize emails and business correspondence
• Track projects, deadlines, and follow-up items
• Assist with scheduling meetings and appointments
• Organize digital files and company records
• Prepare spreadsheets and reporting

• Assist with insurance renewals and paperwork
• Manage business license renewals and registrations
• Coordinate vendor communications and follow-up
• Track important deadlines and compliance requirements
• Help maintain operational documents and procedures

• Coordinate supply ordering and inventory tracking
• Communicate with vendors regarding orders and shipments
• Maintain order logs and records
• Assist with administrative support for participating studios

• Conduct research and special projects
• Assist with event coordination and planning
• Help manage personal and business-related administrative tasks
• Follow up on outstanding action items and keep projects moving

• Strong organizational skills and attention to detail
• Excellent communication and follow-up skills
• Comfortable working independently
• Proficient with Google Workspace, Microsoft Office, and spreadsheets
• Ability to prioritize multiple tasks and deadlines
• Professional, trustworthy, and discreet
• Reliable transportation

• Executive Assistant roles
• Small business operations
• Franchise organizations
• Healthcare, wellness, fitness, or medical office administration
• Inventory management and vendor coordination