Project Administrator - Fixed Term Contract
About this role
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Project Administrator
Exentec Hargreaves
Fixed Term - 12 months
Weekly Hours - 36.50
Exentec Hargreaves is a pioneering UK leader in construction engineering of HVAC and specialist ventilation systems for safety critical facilities. Exentec Hargreaves is proud to be associated with some of the UK's most prestigious infrastructure projects. For more than 150 years, Exentec Hargreaves has proved our value as the largest and most unique construction engineering business specialising in HVAC in the Energy & Decommissioning, Defence and Transport sectors.
The Role
Are you an organised and proactive Project Administrator looking to make a real impact in a busy site environment? We're looking for someone to join our team and provide essential administrative support to ensure the smooth running of day-to-day operations. This role will be based on site 4 days a week with 1 day working remotely.
Responsibilities
As a key member of the site team, you'll play a central role in supporting staff, visitors, and contractors. You'll manage onboarding, coordinate essential processes and keep things running efficiently behind the scenes.
Your responsibilities will include:
- Managing onboarding for new starters, including system vetting, induction booking, locker allocation, and equipment ordering
- Overseeing visitor management, including site bookings, PPE issue, and access arrangements
- Handling timesheets, holiday requests, and reporting
- Providing general administrative support, including document formatting and non-technical review
- Managing PPE stock, office supplies, and deliveries
- Coordinating meeting room bookings (on-site and off-site)
- Acting as a point of contact for facilities, IT, and procurement queries
- Supporting project communications and internal audits
Qualifications
- Proficiency in Microsoft Word, Excel, and PowerPoint
What are we looking for
We're looking for someone with a professional and approachable manner, excellent organisational skills, and the ability to manage a varied workload in a dynamic environment.
- Confident, polite telephone manner and ability to record accurate messages
- Strong organisational and time management skills
- Ability to work independently and use initiative
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.
Company at a glance
Lithion Power Group Ltd. (formerly HPC Energy Services Ltd.) has expanded! While our name is new, our team of professionals and their dedication to provide mission-critical power solutions hasn’t wavered. We’ve renewed our commitment to be a leading provider of power solutions that meet the demands of our ever-changing world.
Founded in 1998 and based in Calgary, Alberta, Lithion has grown to become an integrated manufacturer of comprehensive power and energy solutions for a wide range of applications. From design, R&D through to in-house manufacturing, we’ve specialized in providing superior performing battery solutions that meet the most demanding environments, including high vibration/shock and extreme temperature.
Whatever your power requirements, Lithion offers power innovation to most effectively meet your businesses requirements. To learn more, email us anytime at: [email protected].
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