HRE60012 - Payroll Coordinator

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Payroll Coordinator
Balfour Beatty
HPC

Permanent

Role Purpose:

Responsible for the collation of the time and attendance records and ensuring that the employee’s timecards are complete with any non attendance investigated before submitting to the partners for payment.

Accountabilities

1. Is the MEH Focal point for on-site Payroll for all Blue-Collar personnel up to and including Superintendent 
2. Coordinates payroll activity utilising Time and Attendance system, Kronos in accordance with approved procedures 
3. Resolves pay queries in an efficient and timely manner in support of harmonious Industrial Relations and general employee wellbeing and engagement 

Key Deliveriables

1. Keeps log of personnel where this is the above is the case 
2. Adding New Starters onto Kronos 
3. Removing Leavers from Kronos 
4. Collation and recording of Lodge Forms to determine taxable status of employee’s lodge payments 
5. Receives and inputs absence (sickness) records from Supervision 
6. Receives and inputs holiday requests for payment 
7. Determines Fare and Lodge payments at Employee Commencement, and inputs entitlements in Kronos 
8. Processes required lodge payments on a monthly basis via Kronos for periodic leave (long weekend) 
9. Applies Travel entitlement on a monthly basis for periodic leave via Kronos (long weekend) 
10. In the case of pay queries, investigates for timesheet error in the following priority order 
a. Timesheet Hours 
b. Timesheet non-Hours 
c. Payroll Flat File 
d. Escalation to parent payroll 
11. Processes payroll corrections via Kronos 
12. Processes manual timesheets for any missed-clocks, employees on Training, employees off site, and unexpected overtime 
13. Where there is a matrix reporting relationship in place, (ie, Altrad employee working for Doosan Supervisor) gathers relevant time info from Employee’s Supervisor, and ensures hours entered onto relevant payroll system 

Minimum Qualifications/ Experience

1. NVQ Level 3 or equivalent or competency based assessment/ interview 
2. Solid IT skills across full MS Office Suite, incl excellent Excel and data analysis ability  

Additional Qualifications/ Experience

1. Has worked in either a payroll department with multiple payrolls and hence multiple pay types; or a recruitment agency environment processing timesheets; or managed high volumes of timesheets on a weekly basis 
2. Previous experience working in Engineering Construction or with complex National Agreements such as NAECI, JIB etc is desirable 
3. Clear and confident communicator at all levels, incl via e-mail and telephone as well as face to face 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.