Grant Coordinator

Job DetailsJob Location: Oklahoma City , OK 73134Position Type: Full Time

Job Title

Grant Coordinator

Department

Development

Reports To

Director of Development*

About Hope Is Alive

Hope Is Alive Ministries is a faith-based nonprofit recovery organization dedicated to transforming lives through Jesus Christ. Founded on the belief that lasting recovery is possible, HIA operates across six states — Oklahoma, Kansas, Missouri, Colorado, Texas, and North Carolina — serving individuals and families affected by addiction through residential recovery programs, community outreach, and discipleship.

Every member of the HIA team is called to embody the organization's mission and values as both a professional and a servant leader.

Position Summary

The Grant Coordinator researches and identifies grant sources, develops and maintains funding relationships, writes and submits grant proposals, and monitors the implementation of a variety of grant opportunities to support Hope Is Alive's mission.

Ministry Alignment

This position requires active support of HIA's Statement of Faith and Code of Conduct. The following reflect how this role specifically advances our mission:

Every grant secured translates directly into more residents served, more homes staffed, and more families reached by HIA's mission.
Building strong, honest relationships with funders reflects the same integrity and stewardship HIA expects in every donor relationship, since funders are trusting HIA to use their resources well.
This role requires the same diligence and follow through HIA expects in every area of ministry, since inaccurate reporting or a missed deadline can jeopardize funding that residents depend on.

Key Responsibilities

The following are the primary duties and responsibilities of this position. This list is not exhaustive and may be adjusted to support organizational needs.

Primary Duties

Research and identify grant sources, evaluating degree of match to ensure alignment with HIA's funding needs and mission
Develop and manage relationships with funders to ensure satisfaction with HIA's expectations and performance
Draft and submit grant proposals with supporting documents based on the funding requirements of the organization
Work closely with Finance to prepare budgets and financial reports for projects

Additional Responsibilities

Monitor proposal and funding application requirements, including number of copies, content, delivery method and labeling, deadlines, and eligibility, to maximize successful awarding of grant funds
Work with other departments to uncover specific project needs eligible for grant funding
Prepare reports summarizing grant activities, including expenditures and outcomes
Develop processes and procedures for a consistent grant application methodology
Research statistics within the program and nationwide to ensure the most recent data is reported in proposals and funder updates

Qualifications

Required

Easily develops relationships and is personal and relational with funders and colleagues
Reliable, responsible, available, and present
Excellent verbal and written communication skills
Self motivated, always looking for ways to do something better, with a forward thinking planning style
Organized, with strong prioritization skills and the ability to plan and meet deadlines
Detail oriented, ensuring grant application guidelines are followed
Creative, always finding innovative approaches to winning grants
Stays up to date on the latest education and information relevant to grant funding
Proficient in Microsoft Office and Google Workspace

Preferred

Prior work experience in grants management
Ability to work independently
A positive and professional attitude
Able to work some nights, weekends, and overnights based on the event schedule
Ability to travel in and out of state throughout event seasons
Prior experience in a small, fast scaling organization
Bachelor's degree in a related field
A passion for HIA and its mission

Core Competencies

Successful candidates will demonstrate strength in the following areas:

Mission Alignment — Understands that every grant secured directly expands HIA's ability to serve residents and families
Relationship Building — Develops and maintains strong, trust based relationships with funders
Detail Orientation — Ensures grant guidelines, deadlines, and reporting requirements are consistently met
Creativity — Finds innovative approaches to identifying and winning grant funding
Organization — Manages multiple proposals, budgets, and reporting deadlines simultaneously

Working Conditions & Physical Requirements

The following conditions are representative of those an employee encounters while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Primarily office based at HIA headquarters
Standard schedule is 8:30 AM to 5:00 PM, Monday through Friday; some weekend work or after hours work required during event season

Physical Demands

Ability to sit at a computer for extended periods
Ability to travel in and out of state throughout event seasons
Ability to work some nights, weekends, and overnights based on the event schedule

Faith & Character Requirements

In accordance with HIA's mission as a faith-based organization, all employees are expected to affirm and operate in alignment with HIA's Statement of Faith. Candidates must demonstrate a personal, active Christian faith and lifestyle consistent with HIA's values and Code of Conduct. This requirement is a bona fide occupational qualification pursuant to Title VII of the Civil Rights Act.

Acknowledgment

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, or responsibilities. HIA reserves the right to modify duties and responsibilities as organizational needs evolve.

Qualifications