Senior Administrative Assistant
Dallas · On-site
About this role
Basic Function
HF Sinclair is looking for a Senior Administative Assistance who provides advanced administrative support and assists in the technical support of department operations.
Job Duties
- Prepares and may distribute complex correspondence, reports, studies, forms, invoices, and documents
- Performs daily office support responsibilities (i.e. faxes, copying, filing, labeling, typing, travel arrangements, etc.)
- Processes all department mail (i.e. incoming and outgoing courier, overnight packages, certified mail, etc.)
- Schedules meeting and conference rooms
- Coordinates, orders and manages office supplies and materials as required to support maintenance or other assigned department activities, ensuring smooth operations and accuracy of orders, meeting delivery requirements, and reconciling invoices and delivery receipts
- Compiles and analyzes data, making calculations and preparing reports as requested
- Coordinates work between departmental units and departments; communicates department project information or any other requests
- Develops administrative policies and procedures as required; may research technical and policy issues and assist in the implementation of recommendations
- Researches, designs, and/or edits presentations such as brochures, newsletters, forms, manuals, reports and charts
- Responds to complex inquiries concerning the company or department and screens calls for department management
- Prepares, interprets and distributes information
- Performs duties as department document and record control coordinator including coordinating and maintaining record keeping and filing systems
- Acts as backup for other administrative staff
- Participates in the development, monitoring and justification of the budget
- Administers collection of company fuel registration and customer certificates
- Verifies and processes expense statements
- Tracks absenteeism, vacation time, overtime, call out opportunity and other related personnel scheduling and may process Payroll timesheets. Review unauthorized time with Supervisor and if applicable schedule in timekeeping system along with other off-times
- Organizes vacation scheduling for hourly and salaried employees
- Conducts procurement reviews to ensure policies are followed, providing overall contract management such as expiring contractor notifications, renewals and the like
- Monitors assets as assigned by manager/supervisor
- Provides IT training logistics and administer department on-boarding process
- Manages vehicle fleet license and registration
- Maintains accurate record keeping for Purchase/Expense reconciliations, and coordinate with Materials Management to develop new supply ordering/purchasing numbers
- Performs exception time reporting for payroll, by inputting and reviewing special assignment or overtime requirement work schedules, printing and distributing bi-weekly schedules, and auditing vacation and sick time
Experience
A minimum of five years of on-the-job experience is required, some locations require related experience within a refinery.
Education Level
A minimum of a High School Diploma or equivalent is required. PREFERRED EDUCATIONAL LEVEL: An Associates Degree is preferred.
Required Skills
Strong word processing, database, spreadsheet and other applications skills including Access, Payroll and Purchasing Systems depending on assignment. Ability to write programs within Access required at some locations. Knowledge of office management principles and practices and administrative procedures. Advanced organization skills required. Ability to implement new systems and procedures and to evaluate their effectiveness; supervise others; and effectively interpret plans and procedures. Team player, self starter, independent worker, good time management and analytical skills and priority setting ability. Ability to effectively communicate with others, both in written and verbal communication; to work independently and perform basic mathematical calculations. Basic reading and writing skills. PREFERRED SKILLS: Working knowledge of SAP and EMPAC.
Supervisory/Managerial Responsibility
None.
Work Conditions
Office based with up to 5% travel by land required. Subject to varying road and weather conditions
Benefits
HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following:
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Paid Time-Off
- 401(k) Retirement Plan with match
- Educational Reimbursement
- Parental Bonding Time
- Employee Discounts
Physical Requirements
Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making precise hand and finger movements, reaching or grasping. Job conditions may require making visual inspections, lifting and/or carrying up to 25lbs, pushing and/or pulling up to 25lbs, climbing up to 3ft, working in confined spaces, and perceiving color differences.
Our One HF Sinclair Culture:
At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization. We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.
About HF Sinclair Corporation
HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and lubricants and specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to our refineries and the petroleum industry. HF Sinclair markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states and supplies high-quality fuels to more than 1,750 branded stations and licenses the use of the Sinclair brand to more than 350 additional locations throughout the country. HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in New Mexico. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries.
Equal Opportunity Employer
HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.
Company at a glance
Headquartered in Dallas, Texas, HF Sinclair Corporation is an independent, diversified energy company committed to safely producing products that power the world.
HF Sinclair is the parent company to a number of subsidiaries who own or license a diverse slate of brands, including Sinclair Oil, Petro-Canada Lubricants, Sonneborn, Red Giant Oil and HollyFrontier Specialty Products.
Established in March 2022 as a result of the acquisition of Sinclair Oil LLC by HollyFrontier Corporation, HF Sinclair has:
- More reach to support the everyday needs of consumers;
- More value for our customers, employees, communities and shareholders as a result of safely operating with an environmental, social and governance mindset; and
- More strength for the communities in which we live, work and serve.
Today, HF Sinclair
- Manufactures and sells high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel, specialty lubricant products, and specialty and modified asphalt.
- Owns and operates refineries and/or renewable diesel facilities in Kansas, New Mexico, Oklahoma, Utah, Washington and Wyoming.
- Markets and distributes motor fuel to consumers via more than 1,600 independent Sinclair-branded stations in 30 American states.
- Produces low carbon renewable diesel from multiple feedstocks including vegetable oils and animal fats.
- Produces base oils and other specialized lubricants in the U.S., Canada and the Netherlands and exports such products to more than 80 countries.
- Owns a 47% limited partner interest and a non-economic general partner interest in Holly Energy Partners, L.P. (NYSE: HEP), a midstream petroleum products and crude oil transportation, terminalling and storage company.
Team Size5,001-10,000 employees
WorkspaceOn-site
IndustryOil and Gas
Location
Dallas, Texas, United States
Websitehfsinclair.com
LinkedInLinkedIn
Top Benefits
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Paid Time-Off
- 401(k) Retirement Plan
- Educational Reimbursement
- Parental Bonding Time
- Employee Discounts
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