Executive Assistant
About this role
FLSA Status: Exempt
Department: Executive Office
Reports To: Owner/CEO
Position Summary
Supports the Owner/CEO directly during a period of rapid, sustained growth (approximately 300% year-over-year) across a five-market Texas operation. Acts as a high-energy, technology-forward force-multiplier who is fluent in AI-driven tools, comfortable navigating the construction industry, and experienced in managing complex operational environments.
Key Responsibilities
Own the CEO's calendar end-to-end—proactively scheduling, resolving conflicts, and protecting time for priority work.
Coordinate travel, meetings, and site visits across Houston, San Antonio, Austin, San Marcos, and Dallas/Fort Worth.
Prepare the CEO for each day and meeting with relevant context, documents, and priorities.
Actively use AI tools and automations to streamline scheduling, correspondence, research, and reporting workflows.
Maintain fluency in construction and electrical contracting concepts to represent the CEO credibly with field leadership, vendors, and clients.
Handle sensitive business and personal matters with absolute discretion, drafting and managing correspondence on the CEO's behalf.
Serve as a trusted gatekeeper, filtering and prioritizing incoming requests to protect executive time.
Take ownership of ad hoc special projects spanning HR, recruiting, operations, and business development.
Key Performance Indicators (KPIs)
Full command of CEO's calendar & inbox priorities achieved by Day 30
Reliable early-morning coverage established (6:00–7:00 AM start) by Day 30
First AI-driven workflow improvement implemented by Day 60
Proactive executive gatekeeping and request routing established by Day 90
Trusted point of contact status built across all five regional markets by Day 90
Qualifications & Skills
Early riser able to reliably begin the workday between 6:00 AM and 7:00 AM.
3+ years supporting a senior executive or owner in a fast-paced environment.
Demonstrated fluency with AI tools and modern productivity software.
Experience operating within or supporting complex, multi-site operational environments.
Exceptional organizational, communication, and independent problem-solving skills.
High level of professional discretion with confidential information.
Preferred: Background in construction, electrical contracting, hospitality, or founder-led growth environments.
Preferred: Familiarity with JazzHR or similar platforms, and a Bachelor's degree or equivalent professional experience.
Company at a glance
Founded in 2007, Hays Electrical Services, Inc. is now one of the fastest-growing electrical contractors in the nation, specializing in commercial, hospitality, and multi-family projects. Hays Electrical Services' reputation is built on dedication to excellence, providing value for our clients, and executing quality installations safely and productively. The Hays Electrical team continuously strives to deliver exceptional results to our partners by bringing passion, collaboration, and pride to every project and by building strong relationships with our clients based on integrity, trust, and reliability. Infused with a sense of shared ownership, our entire team focuses on building relationships that deliver results.
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