People & Office Administrator (Mat. Cover)

FTC (Maternity Cover ~ 9 months). London-based. Hybrid role

About the role

Your role is to support the People & Culture Lead with a wide range of HR tasks, including HR administration, maintaining the HRIS, and ensuring the seamless operation of the People & Culture function. Additionally, this position involves taking ownership of key office support responsibilities, contributing to the smooth running of day-to-day operations.

What you’ll do

HR Administration:

• Create and distribute Company letters and contracts for freelancers & employees.
• Action the needed right-to-work for new joiners for their region.
• Lead the onboarding process, ensuring all tasks are completed, documents are signed, and files are accurately stored, while continuously identifying opportunities to improve the process.
• Maintain up-to-date visa right-to-work checks, flag upcoming visa expirations to the People & Culture Lead .
• Ensure all employee changes are reflected in the S&L system, coordinating with TA and IT as needed. Manage monthly HR credit card transactions in collaboration with the Finance team.
• Maintaining up-to-date and accurate records, including processing and storing documents

HRIS Management:

• Support the People & Culture Lead in keeping the HRIS up to date, including but not subject to Company links and documents, public holidays, employee profiles (e.g., notice periods, probation end dates, salary/job changes).

Payroll Administration:

• Assist the People & Culture Lead in managing the payroll platform, actioning admin requests, and addressing document queries from employees.

Employee Engagement:

• Organise and manage employee gifts for birthdays, leavers, and special occasions.
• Support with the preparation of the People slide for the monthly Townhall presentation, sharing key People updates for the monthly IMM.
• Support the People & Culture Lead in planning employee socials and events, ensuring they are engaging and inclusive.

Office Support:

• Manage bi-weekly office needs, such as groceries and supplies, and coordinate cleaning arrangements with the office cleaner.
• Provide support to EMEA employees for business travel and accommodation, in line with Finance approvals.

Private Medical Insurance and Other Benefits:

• Assist with the management of Greenpark’s Private Medical Insurance and other employee insurances, as needed.
  

About you

• HR or office admin experience preferred, graduates welcome with strong soft skills and eagerness to learn
• HRIS/payroll familiarity a plus, training provided
• Strong attention to detail and accuracy
• Discreet and trustworthy with confidential information
• Excellent organisational skills, able to manage multiple priorities
• Clear, professional communication
• Proactive and solutions-focused
• Positive attitude, confident to ask questions and learn quickly