Assistant Property Manager / Tax Credit

 

Gates Hudson is seeking an Assistant Property Manager / Tax Credit to support the operational, financial, and resident-facing functions of one of our multifamily communities. This role partners closely with the Property Manager to ensure policy compliance, financial accuracy, team supervision, and a high-quality resident experience.

The ideal candidate is organized, detail-oriented, customer-focused, and ready to take ownership of both administrative and operational responsibilities.

What You'll Do

Operations & Team Support

• Support day-to-day property operations in accordance with company policies and applicable laws

• Supervise and train onsite staff as directed

• Conduct move-in and move-out inspections

• Ensure consistent policy implementation

Resident Relations & Retention

• Address resident questions, concerns, and escalations in a timely and professional manner

• Review notices to vacate and support retention efforts

• Welcome prospects, conduct tours, and handle leasing paperwork as needed

Financial Administration

• Assist with preparation of the annual budget and monitor expenses throughout the year

• Process, approve, and submit invoices for payment

• Maintain and reconcile petty cash

• Track monthly variances and prepare narratives

Vendor & Contractor Coordination

• Communicate with vendors regarding scheduling, billing, COIs, and performance

• Ensure use of approved vendors and adherence to budget guidelines

 

Compliance Management 

• Ensure lease file is in compliance with established Gates Hudson policy and procedure and LIHTC/Affordable Program.
• Assist the Property Manager in maintaining all office files and records in accordance with Gates Hudson policy and standard business practice as well as LIHTC/Affordable programs.
• Responsible for offices opening on schedule, condition of office, and model apartment.
• Maintains records on all aspects of management activity on a daily, weekly, and monthly basis. Submits required reports to corporate offices on a weekly and monthly basis.
• Attend scheduled corporate management meetings and conducts on-site staff meetings.
• Review mail, outside correspondence and inter-company correspondence.
• Review all initial Tenant Income Certification (TICs) prior to move-in (LIHTC and Affordable)
• Pre-audit LIHTC/HUD tenant files for mixed-blended properties
• Prepare for all site audits
• Assist with the LIHTC portion of the rent ups
• Assist with review of Certified Rent Rolls mid-year and at year end
• Assist with preparation of Annual Owner Certifications
• Centralize and maintain LIHTC tenant files for audit ready purposes
• Full understanding of the LIHTC as well as HUD Handbook 4350.3, Rev-1 Chg. 4 rules and regulations.
• Perform in-house audits as needed
• Respond promptly and professionally to all agencies’ requests for compliance information and be ready to explain all decisions made regarding residents’ eligibility for their apartment under LIHTC regulations.

Additional Responsibilities

• Perform additional duties as assigned

• Work weekends as needed

What We're Looking For

Required

• **Tax Credit / HUD experience **
• **Compliance experience **

• Two or more years of experience in property management, leasing, or related multifamily housing roles, including affordable oversight

• Strong customer service and communication skills

• Attention to detail and ability to manage multiple priorities

• Working knowledge of Fair Housing, ADA, FCRA, and multifamily regulations

• Ability to work independently and as part of a team

Preferred

• Experience with Yardi, Nexus, or similar property management and accounting systems

• Prior supervisory or training experience

• High school diploma or equivalent; additional education or certifications a plus