Analyst - Credit control (First Fit)

Essential Duties and Responsibilities

Supervises and coordinates activities of workers engaged in calculating, processing, posting, verifying, and maintaining data and payments to accounts receivables records by performing the following duties:

1. Monthly collection forecasting at customer account-level for Industrial IFF FP business segment at pan-India level, based on detailed discussions with key sales account managers & share with Credit Controller for consolidation at pan-India level for cash flow analysis, monthly rolling forecast preparation and consolidation for review by FSSC.
2. Manage accounts receivable and avoid bad debt and control past due for Industrial IFF FP business segment at pan-India level by proactively identifying any disputes related to quality rejection, short supply, pending CN/DN, dispute resolution & escalation as necessary through close follow-up with sales, quality, CSD team & customers.
3. Actively managing credit control for Industrial IFF FP business segment at pan-India level on daily basis in accordance with credit policy.
4. For Industrial IFF FP business segment manages daily credit decisions for sales order release in Oracle, as per DOA, credit policy or escalate to manager/credit controller for necessary approvals, backed by data analysis and business reasons aligned with commercial sales, documenting approvals.
5. Execute dunning process for monthly statement & past due reminders to customers on weekly basis to ensure timely collections for Industrial IFF FP.
6. Daily follow-up with key sales account manager and customers to obtain payment advice and closely work with cash application team for timely & accurate invoice knock-off in customer ledger for FF segment.
7. Prepare & circulate debtor’s aging report to Industrial IFF FP commercial sales for the business segment and analyze past due on monthly, weekly, and daily basis for account hygiene.
8. Drive debtor reconciliation and balance confirmations periodically for the Industrial IFF FP business segment.  
9. Prepare & submit credit proposals for new customer code creation for Industrial IFF FP segment, initiated by sales/data master team by validating statutory documents, credit limit & credit terms proposals, review of security deposit and other collaterals required in compliance with internal credit policies.
10. Analysis of GL accounts and prepares monthly reconciliation of subsidiary accounts to general ledger. Escalate anomalies to the Senior Manager Credit Control or Finance Shared Service Controller.
11. For IFF FP segment pursues collection strategies along with activities such as sending follow-up inquiries, negotiating with past due accounts and proposing to FSSC to initiate legal action or assignments to collection agencies.
12. Reliably executing the timely sending of bill reminders and contacting clients to facilitate payment of invoices due to the IFF FP segment.
13. Generating financial statements and reports clearly detailing accounts receivable status for FF segment.
14. Identifies and resolves problems and inconsistencies and suggests appropriate corrective procedures.
15. Manages and drive processes to achieve DSO target for Industrial IFF FP.  
16. Act as maker of monthly SOX schedules for GUIC entity and submit to the Credit Controller to perform checker action and further submit for review and approval by FSSC, as per RCM control guidelines.
17. Prepare & track short payment tracker related to disputes, based on daily collection receipts for FF segment and submits to credit controller for finalization and approval by FSSC for monthly accrual on revenue line.
18. Prepare & submit Top 10 Collection Reports for regional review for all Gates entities.
19. Ideates process refinement and report refinements.

Keys to Success

1. Knowledge of accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
2. Driving collection by front-ending the customers & doing rigorous daily follow for past dues
3. Credit Control management for managing Hold/Release process for Sales order as per credit logic based on past due
4. Liaising with Sales, customers & internal functions for resolution of disputes hampering collections
5. Dispute resolution & Account reconciliation for maintaining account hygiene.
6. Significant, first-hand experience operating with spreadsheets.
7. Ability to meet deadlines and demonstrate effective time management
8. Strong communicator – both written and verbal in technical and non-technical environment
9. Strong team management skills
10. Proactive, self-motivated. Ability to work independently with minimal supervision and follow through to meet objectives.
11. Works well under pressure, demonstrate flexibility in work style to accommodate changing priorities and fixed deadlines.
12. Strong interpersonal skills and team player. Ability to build collaborative relationships cross hierarchy, cross function and cross region.
13. Excellent business ethics and integrity
14. Demonstrated ability to manage high pressure situations manages conflict and prioritizes workloads.
15. Self-directed and motivated.

Supervisory Responsibilities

Critical role in managing and recording financial transactions for all entities of Gates. The role will be involved in managing receivables and credit control functions by maintaining accurate financial records and control reports in close liaison with commercial sales, operation & quality team, front ending customers.  

Requirements and Preferred Skills

• Accounting or Finance degree
• 10+ years of experience in AR & banking activities 
• Strong communication and organizational skills.
• Must be willing to travel – 25%
• Knowledge of basic bookkeeping and accounting receivable principles with account reconciliation, data handling and analysis
• Reliable, solid understanding of industry standards including basic accounting principles, fair credit practices, and collection rules and regulations
• Meticulously accurate abilities to calculate, post, and manage necessary accounting figures and financial records.