Art Fair Coordinator
About this role
Art Fair Coordinator
Department: Art Fairs
Employment Type: Full Time
Location: 555 W 24th Street
Reporting To: Director, Art Fairs
Compensation: $55,000 - $65,000 / year
Description
The Art Fair team plays a crucial role in representing Gagosian at art fairs around the world. Gagosian is looking to hire an Art Fair Coordinator to support the Art Fair Director in day-to-day operations and manage internal and external logistics and communication during and outside of fair time. This Coordinator will oversee the various aspects of an art fair production timeline, working alongside artist liaisons, salespeople, directors, registrars, archivists, PR & marketing, social media, and finance. The team's objective is the successful execution of the gallery's participation in these prestigious events.
The ideal candidate works autonomously, stays proactive, and is highly self-motivated. We are looking for someone who thrives in a dynamic, fast-paced environment where organization and precision are paramount. This role requires an adaptable professional who remains exceptionally organized while multitasking and balancing multiple responsibilities amid evolving targets and objectives.
Duties include but are not limited to
– Coordinate and facilitate virtual and in-person planning/communication/production related meetings with external production vendors and internal international teams; manage the end-to-end meeting process by setting agendas, circulating materials, taking detailed minutes, and tracking action items regarding logistical planning and artwork installations.
– Work closely with the Art Fair Director to create, manage, and oversee communication timelines for all fairs.
– Oversee and track all forms of correspondence, coordinating regular catch ups between Fair Director and key departments to help collect pertinent information for meetings.
– Coordinate complex travel logistics for the art fair team, including domestic/international itineraries, accommodations, per diems, and tracking visa or travel requirements.
– Maintain and update detailed information lists, checklists, budgets, and running deadlines for all fairs.
– Oversee VIP nomination outreach (confirm lists, draft emails, liaise with fairs on issuing links/allocations and communicate with internal teams for distribution).
– Support budget planning, cost management, and administrative processes.
– Ad hoc projects as assigned.
Qualifications for the role
– Proficiency in industry software, specifically SketchUp, Adobe Photoshop, Google Sheets, and advanced Excel (including pivot tables and data analysis).
– A proven ability to find calm in the storm and work well under pressure to successfully multitask while handling multiple responsibilities.
– Ability to adapt to constantly changing projects, environments, targets, and objectives.
– Ability to work and communicate effectively with artists, curators, museum and gallery professionals.
– Flexibility to travel to domestic and international art fairs as required, including working extended hours during peak installation and fair run times.
– Multilingual is beneficial.
– Exceptional organizational and multitasking abilities, with proven success prioritizing workloads and meeting tight deadlines in a fast-paced environment.
– Excellent written, verbal, and interpersonal communication skills, with a strong instinct for proactive follow-up.
– Ability to meet the physical demands of the role, including standing for extended periods during art fairs and comfortably lifting up to 30 lbs as needed for booth setup and logistics.
Benefits and perks
– A 401(k) retirement savings plan with a company match.
– Employee discount on Gagosian products and publications.
– Corporate memberships to museums.
– Pre-tax flexible spending, dependent care, and commuter benefits.
Company at a glance
Established by Larry Gagosian in Los Angeles in 1980, Gagosian is a global gallery specializing in modern and contemporary art that employs more than three hundred people at eighteen exhibition spaces across the United States, Europe, and Asia. In addition to its galleries, Gagosian is at the forefront of the digital marketplace with innovative online viewing rooms, timed to coincide with major art fairs, that include highly desirable works by today’s leading artists, transparent pricing, historical scholarship, and insightful market analysis.
Gagosian began publishing in 1986, becoming the first gallery to establish a publishing house that produces a vast range of catalogues raisonnés, monographs, artist’s books, scholarly exhibition catalogues, and limited editions. Today the gallery has published more than six hundred titles, rivaling the output of traditional arts trade publishers. The print and online editions of the Gagosian Quarterly provide unique access to artists in their studios and homes through insightful interviews and profiles of and by leading art world professionals. With locations in New York and London, the Gagosian Shop curates a coveted selection of rare books, art editions, unique collaborations, posters, jewelry, apparel, and Leica cameras.
Gagosian has long developed cultural programming and events with artists, including performances, exhibition tours, public talks, film screenings, and studio visits. The gallery has long been committed to working with and advising artists on all aspects of their legacy planning. In 2018 the gallery launched its Building a Legacy program, bringing together artists and their studio staff with experts in the field of artists’ estates, nonprofit foundations, and legacy stewardship through a series of symposia.
Top Benefits
- Health insurance
- Pet insurance
- 401(k) retirement savings plan
- Employee discount
- Corporate museum memberships
- Flexible spending account
- Dependent care benefits
- Commuter benefits
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