Operations & Bookkeeping Coordinator
About this role
This search is being conducted by Flex HR on behalf of Coppenrath USA, LP. Qualified candidates should submit a resume within.
Flex HR uses AI for document preparation and meeting transcription only — never to screen or evaluate candidates. All hiring decisions are made by a human recruiter. Roles may be posted on platforms like Indeed or LinkedIn, which are independent companies that may use AI in their own technology.
Operations & Bookkeeping Coordinator
Cumming, GA • Full-Time, On-Site
ABOUT THE COMPANY
Coppenrath USA, LP is the U.S. distributor for Conditorei Coppenrath & Wiese, a globally recognized European bakery brand. Based in Cumming, Georgia, the company imports and distributes premium frozen desserts nationwide, combining quality products with strong operational and compliance standards.
POSITION SUMMARY
The Operations & Bookkeeping Coordinator is a highly visible, cross-functional role responsible for supporting the financial, operational, compliance, and administrative needs of the business. This position maintains accurate financial records, coordinates key operational processes, and helps ensure compliance with required programs and standards. The role is critical to supporting efficient business operations and providing reliable administrative and financial support across the organization. This role is mostly on-site in our office location.
KEY RESPONSIBILITIES
Operational Support — 65%
◆ Support operational processes across the organization to ensure efficient order flow, documentation, and internal controls.
.◆ Coordinate with internal and external stakeholders to collect and maintain required compliance records and supporting documentation
.◆ Coordinate EDI activities with external providers and internal stakeholders; advanced technical programming experience is not required.
◆ Troubleshoot basic EDI transactions (orders, invoices, ASNs) and coordinate resolution of errors with internal teams and external partners.
◆ Maintain and administer operational compliance programs, including CTPAT and FSVP, ensuring documentation, certifications, and audits are up to date.
◆ Track operational costs, compliance-related expenses, and program fees, and report results to management.
◆ Assist in documenting and improving standard operating procedures (SOPs) related to finance, operations, and compliance.
◆ Support other administrative departments, as applicable.
◆ Prepare operational and compliance reports for internal review and audit readiness
Bookkeeping & Financial Administration — 25%
◆ Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.
◆ Process invoices, expense reports, and vendor payments in a timely manner.
◆ Reconcile bank statements, credit cards, and other financial accounts.
◆ Assist with monthly and year-end close activities, including preparation of supporting documentation.
◆ Support payroll processing and related administrative tasks.
◆ Coordinate with external accountants, auditors, or tax advisors as needed.
◆ Maintain organized financial and accounting records in accordance with company policies.
Office Administration — 10%
◆ Manage day-to-day office administration tasks, including filing, recordkeeping, and internal correspondence.
◆ Order and manage office supplies and coordinate with vendors and service providers.
◆ Support employee onboarding and offboarding documentation and basic HR administration.
◆ Assist with scheduling, meeting coordination, and internal communications.
◆ Serve as a key point of contact for general administrative and office-related needs.
QUALIFICATIONS
◆ Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Operations, or a related field preferred.
◆ 3–5 years of experience in bookkeeping with additional exposure to office administration and operations.
◆ Working knowledge of accounting principles and bookkeeping best practices.
◆ Experience or familiarity with EDI systems, operational compliance programs (e.g., CTPAT, FSVP), or regulated environments preferred.
◆ Proficiency in accounting software (e.g., QuickBooks, SOS) and Microsoft Excel.
◆ Highly organized, detail-oriented, and able to manage multiple priorities across functions.
◆ Strong communication skills and ability to work with internal teams and external partners.
◆ Ability to handle confidential and sensitive information with discretion.
PREFERRED SKILLS & ATTRIBUTES
◆ Experience in a small to mid-sized organization with hands-on responsibilities.
◆ Familiarity with supply chain, import/export, or regulated operational environments.
◆ Process-oriented mindset with the ability to identify efficiencies and improvements.
◆ Self-directed, dependable, and proactive.
We Offer:
- A competitive salary and benefits package, including health insurance, paid holidays, and a 401(k) plan with company match.
- A broad and varied position with significant responsibility in a successful and growing international organization.
- The opportunity to contribute directly to the continued growth and development of the U.S. business.
- A supportive and collaborative team environment with committed colleagues who value initiative, accountability, and teamwork.
- Exposure to multiple areas of the business, providing excellent opportunities for professional growth and learning.
Company at a glance
Flex HR is your one-stop human resource services firm, supporting any and ALL HR functions. We customize plans for each client, letting them choose as many or as few services as they need as their business evolves. HR outsourcing firm that gives you back valuable time and peace of mi
Our comprehensive offering includes a dedicated HR Manager, high-level strategic consulting, HR back office administration and essential business services such as payroll, recruiting, and affirmative action planning to keep you in compliance.
We provide HR guidance to maximize organizational effectiveness and ensure compliance with all legal and regulatory requirements utilizing our flexible approach. Flex HR is your HR support system delivering executive level expertise right when you need it.
We give clients a more effective way to handle HR, which is why we are consistently among Inc. Magazine’s fastest growing private companies, named one of the "Top 25 Most Promising HR Outsourcing Service Providers" in Outsourcing Gazette Magazine, and given the BOLD Award for our leadership, development, and overall impact among businesses.
Our goal is to make quality HR outsourcing and consulting accessible and affordable to small and mid-size companies and to increase profits by providing timely mission-essential task management, flexible professional talent and full-time dedication at a fraction of the cost.
This value is provided through the combined experience and collaborative effort of a seasoned and accomplished team of Human Resources professionals. Each Flex HR Partner has at least twenty years of senior HR leadership experience and backed by our Virtual Back Office support team.
Flexibility is what makes us unique in a market dominated by limited options. With our Virtual Back Office even the smallest business can offer the technology and full service support to managers and employees typically only affordable to large enterprises.
www.FlexHR.com
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