Administrative Assistant - Facilities Management

Job DetailsLevel: ExperiencedJob Location: First Baptist Dallas - Dallas, TX 75201Position Type: Full TimeEducation Level: High SchoolJob Category: Admin - ClericalFirst Baptist Dallas is a thriving church community living for Jesus Christ.  We have been serving and doing ministry for over 150 years.  First Baptist Dallas was built on the Bible and continues its mission to “Transform the world with God’s Word…one life at a time.”

We seek Christ-centered professionals who want to join a team of disciplined and talented superstars committed to working together to accomplish our mission.  The Administrative Assistant will provide support to the Facilities Management area.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist in planning, coordinating, and implementing the duties and responsibilities of the Facilities Maintenance Department
Must provide relief duties to the Facilities Office Manager as needed
Lead in Processing invoices, entering credit card charges, and ordering office supplies
Monitor and report weekly procurement expenses and maintain running budget balances
Partner with the Director of Facilities Management to prepare the annual facilities budgetPartner with the Facilities team lead in Maintaining vehicle registrations and vehicle maintenance records
Complete paperwork for elevator inspections conducted on an ongoing basis
Answer the main Facility’s telephone and handle calls appropriately
Retrieve voice messages
Maintain an orderly file system
Collects Facilities mail and distributes as appropriate
Function in an interactive relationship with all other ministries of the church, the church fellowship, and entities/personalities outside the church
Assist the Office Manager with the eSpace system for events and work orders
Assist the Office Manager in coordinating with housekeeping to ensure room setups are cleaned and completed
Assist the Office Manager in coordinating larger ministry events (Vacation Bible School, Conferences, Christmas Performances, etc.)
Handle Parking issues and schedule with management companies: Parking badge system, validation and ticket issues with members, reconcile monthly validation tickets
Security - manage tracking system for physical building keys
Displays leadership in service excellence, exemplifies excellent customer service and creates a positive atmosphere
Ensures service requests are completed promptly; coordinates schedules and support with other departments and facility operations, including special activities, emergency service requests, and facility space management
Participates in the development and implementation of standard operating procedures, safety procedures, and performance standards; identifies and implements opportunities for improved services
May be required to respond after hours, including holidays and weekends, in the event of a campus-wide emergency
Perform all other duties assigned by the Director of Facilities Management

QUALIFICATIONSSpiritual

Fully committed to the Mission and Core Values of First Baptist Dallas
Fully committed to the Senior Pastor, Executive Pastor, and overall church ministry
Fully committed to biblical Christian principles and teachings professionally and personally
Fully committed to demonstrating characteristics that reflect a person of faith and a lifestyle of biblical integrity

Professional & Education (Certifications or Licenses)

Embody the Green Team Characteristics and work according to Operating Principles
Must have a High School Diploma with a minimum of 4 – 5 years of administrative assistant experience.
Must have strong communication skills
Must demonstrate strong attention to detail
Ability to multitask
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Shelby, and eSpace
Exemplary communication and hospitality skills
An attitude of service toward others
Flexibility and adaptability
Ability to process and apply information to various situations/circumstances
Confident yet teachable
Focused, self-starter; driven
Capable of independent thinking and learning

Physical

Must be able to sit for long periods of time
Must be able to lift up to 10 pounds
Ability to work effectively using a personal computer for long periods of time

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