Payroll Coordinator
About this role
- Support the preparation and processing of the Company's biweekly multi-state payroll, ensuring accuracy, completeness, and adherence to established deadlines.
- Collect, review, enter, and validate payroll data, including new hires, pay changes, deductions, garnishments, tax elections, and other payroll-related transactions.
- Review employee time records and follow up on missing, incomplete, or inaccurate entries.
- Respond to employee payroll and timekeeping questions, research discrepancies, and coordinate with payroll leadership to resolve complex or unusual payroll matters.
- Audit payroll data and employee changes for accuracy and assist with payroll reconciliation, accrual tracking, reporting, and documentation.
- Support payroll activities related to employee offboarding, including final pay, accrued time, deductions, and other payroll-related requirements.
- Assist with year-end payroll and tax processing, reconciliation, and reporting, as well as payroll-related audits including workers' compensation and retirement plan audits.
- Maintain accurate payroll records and employee data and supports compliance with applicable federal, state, and local payroll and tax requirements.
- Support payroll-related benefits administration, including deduction reviews, benefits audits, open enrollment changes, and reconciliation of carrier file feeds and employee benefit information.
- Maintain employee documentation and supports employment-related processes, including Form I-9 administration and administrative coordination of employment authorization and immigration-related processes.
- Prepare and maintain payroll-related reports and provide payroll information to supervisors, leaders, and internal business partners as appropriate.
- Assist with payroll, HR, and cross-functional projects, process improvements and support a collaborative, service-oriented, and safety-focused culture.
- Associate degree in business, accounting, human resources, or a related field preferred; equivalent relevant experience may be considered.
- 3 or more years of payroll administration or related experience preferred.
- Multi-state payroll experience strongly preferred.
- Working knowledge of payroll processes, timekeeping, payroll deductions, and federal, state, and local payroll and tax requirements.
- Strong attention to detail and ability to review detailed information, identify discrepancies, and maintain a high degree of accuracy.
- Strong organizational and follow-through skills with the ability to manage recurring deadlines in a time-sensitive environment.
- Ability to research payroll issues, resolve routine concerns, and escalate matters when appropriate.
- Ability to maintain confidentiality and appropriately handle sensitive employee and payroll information.
- Strong interpersonal and communication skills with a responsive, service-oriented approach.
- Proficiency with Microsoft Office and the ability to effectively use payroll, HR, and related business systems.
- Ability to work collaboratively within the Human Resources team and across the organization.
- Experience with automated and integrated payroll, timekeeping, HR, and benefits systems preferred; experience with ADP Workforce Now or Deltek Vantagepoint.
- Payroll certification, such as the Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
- 401(k) with 100% Company Match up to 5%
- Medical/Dental/Vision Insurance Plans
- Flexible Spending and Health Savings Accounts
- Short & Long-Term Disability
- Maternity and Paternity Leave
- Professional Development and Training
- Mentoring Program
- Paid Time Off
- Wellness/Fitness Reimbursements
- Pet Insurance Plan
- Hybrid Work Program
Company at a glance
Farnsworth Group is a leading employee-owned full-service design firm, with over 600 professionals across the United States.
Founded in 1890 by a local land surveyor, Farnsworth Group's earlier employees believed the client is always their priority, a value that continues to drive the firm's work today. Farnsworth Group is committed to providing exceptional design solutions to their clients, and with a team of over 600 engineers, architects, surveyors, commissioning authorities, technicians, and support personnel, the firm has become one of the top design firms in the nation, as recognized by Architectural Record and Engineering News-Record magazine.
The firm is dedicated to creating lasting relationships with its clients, with 90% of its business coming from repeat clients. Farnsworth Group's focus on people, passion, and performance is a testament to its commitment to delivering exceptional results to its clients.
Farnsworth Group provides a wide range of services that includes architecture, interior design, landscape architecture, mechanical engineering, electrical engineering, plumbing engineering, structural engineering, civil engineering, LEED consulting, commissioning, asset management, land surveying, water system engineering, wastewater system engineering, oil and gas engineering, and energy & utilities. This diverse portfolio of services allows Farnsworth Group to deliver holistic and comprehensive solutions to their clients, meeting their unique needs and goals.
Farnsworth Group's mission is to champion their clients' successes, advance their communities, and embrace the challenges of a changing world. With a focus on people, passion, and performance, the firm has become one of the top design firms in the nation, providing exceptional design solutions for clients across the United States.
Top Benefits
- 401(k) with 100% Company Match up to 5%
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Flexible Spending Account
- Health Savings Account
- Short-Term Disability
- Long-Term Disability
- Maternity Leave
- Paternity Leave
- Professional Development
- Mentoring Program
- Paid Time Off
- Wellness Reimbursements
- Fitness Reimbursements
- Pet Insurance
- Hybrid Work Program
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