Workplace Coordinator

About the Team

Fanatics Collectibles is a new company operating at the intersection of collectibles, culture, and technology. Backed by world-class investors, operators, and sports & entertainment partners, we are building the global leader in next-generation collectibles. As part of the broader Fanatics ecosystem, we leverage a digital sports platform that spans over 900 sports properties and engages more than 81 million fans. Together, we are reimagining every part of the collectibles experience for fans, partners, and creators.

JOB SUMMARY:

The Workplace Coordinator is responsible for creating and maintaining a welcoming, organized, and high-functioning workplace environment. This role ensures daily office operations run smoothly while delivering an exceptional employee and guest experience. The ideal candidate is proactive, detail-oriented, service-minded, and thrives in a fast-paced, collaborative environment.

GENERAL DUTIES & RESPONSIBILITIES:

Workplace Experience & Culture

• Serve as the liaison between our team, leadership, employees, guests, and vendors
• Create a warm and professional office atmosphere.
• Support in-office events, employee engagement activities, and team gatherings.
• Maintain office aesthetics and ensure shared spaces are clean, organized, and well-stocked.
• Maintain office equipment and troubleshoot minor issues.

Office Operations

• Oversee day-to-day office functions, including supplies, mail, and company perks.
• Manage conference room scheduling and ensure meeting spaces are fully prepared.
• Coordinate office maintenance requests.
• Maintain vendor relationships (cleaning, catering, facilities, etc.).
• Assist with space planning, seating arrangements, and office moves as needed.

Administrative Support

• Provide administrative support to leadership or department teams as required.
• Assist with onboarding logistics for new hires (workspace setup, badges, equipment coordination).
• Maintain office documentation, procedures, and emergency protocols.
• Support budget tracking and invoice processing related to office expenses.
• Assist with maintaining our ticketing system, ensuring that tickets are picked up, dispatched, and completed in a timely manner.

QUALIFICATIONS:

• 2+ years of experience in office coordination, workplace experience, hospitality, or administrative support.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent written and verbal communication skills.
• Customer-service mindset with a positive, solution-oriented approach.

Knowledge Skills and ABILITIES:

• Highly proactive and able to anticipate office needs.
• Strong interpersonal skills and ability to build relationships across teams.
• Comfortable managing multiple priorities in a dynamic environment.
• Attentive to safety and security measures
• Driven to solve problems and get things done
• Proficiency in Microsoft Office; familiarity with workplace tools (e.g., Slack, Zoom, ticketing systems).

WORKING CONDITIONS:

• Work is indoors/outdoors over varied terrain and in all weather conditions
• Will need to bend, twist and lift up to 50 lbs.
• Some flexibility required for events or after-hours coordination

Ensure your Fanatics job offer is legitimate and don’t fall victim to fraud.  Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for interview, and ensure your communication is coming from a Fanatics email address (including @collectfanatics.com).  For added security, where possible, apply through our company website at www.fanaticsinc.com/careers