Specialist - Document Management
About this role
Manage and maintain client-required documentation for employees and subcontractors.
Ensure compliance with client, legal, and regulatory documentation requirements.
Monitor and track document expiration dates, including occupational medical examinations, certifications, and mandatory training records.
Coordinate employee mobilization activities to support timely access to client sites and projects.
Submit and maintain records in client compliance and contractor management platforms (e.g., U-Verify, Avetta, RainbowTec).
Review documentation for accuracy, completeness, and compliance before submission.
Liaise with internal stakeholders, employees, vendors, and clients to resolve documentation and compliance issues.
Support technical teams in meeting client onboarding and site access requirements.
Generate and maintain compliance reports, dashboards, and tracking tools.
Identify and escalate compliance risks, documentation gaps, and overdue requirements.
Assist with internal and external audits by providing documentation and compliance evidence.
Develop and maintain documentation procedures, guidelines, and record-keeping standards.
Ensure compliance with data privacy and information security requirements when handling personal and sensitive information.
Continuously improve documentation workflows and compliance processes to enhance operational efficiency.
Company at a glance
Sustainability is our business.
As the world’s largest specialist sustainability consultancy, ERM partners with clients to operationalize sustainability at pace and scale, deploying a unique combination of strategic transformation and technical delivery capabilities. This approach helps clients to accelerate the integration of sustainability at every level of their business.
With more than 50 years of experience, ERM’s diverse team of 8000+ experts in 40 countries and territories helps clients create innovative solutions to their sustainability challenges, unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.
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