Facilities Coordinator
About this role
About Us
From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.
Job Summary
Plan and schedule daily and long term work for site based facility maintenance team using CMMS and associated software programs. Perform administrative duties as assigned by site manager. Asist with mailroom duties as needed, responsible for small events coordination and set up.
Essential Duties & Responsibilities
Receives and schedules for subcontractors and on-site personnel, enters missing data and/or modifies as necessary to ensure correctness
Interfaces with customer (if necessary) to clarify the scope of work requested, follows up with status as required
Creates schedule and dispatches to applicable team member on a daily, weekly, and monthly basis
Generates and dispatches weekly and monthly PM’s, tracks progress throughout the month to ensure compliance
Maintains work order logs for monthly reports, making changes as necessary to ensure correctness
Generates metrics (graphs, charts, spreadsheets, etc.) using applicable software as deemed necessary by the site manger
Processes daily time sheets for team and ensures correctness
Assists in procuring material and services to include issuing and maintaining PO’s and invoices
Schedules and maintains safety matrix for team members
Maintains filing system ensuring proper record keeping
Performs any other duties as deemed necessary by the site manager
Qualifications
Education
(HS Diploma, Under/Graduate Degree, etc.)
Associate’s degree (A. A.) or equivalent from two-year college or technical school. Must be 21 years old or older
Business Experience
(prior years work/related experience)
5 to 10 years related experience and/or training; or equivalent combination of education and experience
Licenses/Certifications
Language Skills
Technical Qualifications & Skills
Previous experience in an industrial maintenance environment.
Physical Demands
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Work Environment
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledAffirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.Geographic Disclosure
#EFS
Company at a glance
EMCOR Facilities Services (EFS) is inside your business, on top of your issues and committed to your goals. Our people have experience in the public and private sectors of nearly every market. Whether we partner with our clients to provide tactical solutions to support their real estate strategies, or recruit, develop and retain our own on-site staffs, we help enhance productivity.
EMCOR Customer Solutions Center helps service over 80,000 facilities and provides mobile services to thousands more, totaling over 1-billion square feet of space worldwide. During the course of a single month, we handle more than 80,000 work orders for everything from troubleshooting sophisticated life-safety systems and central data systems to fixing leaky faucets.
Regardless of the challenge, we provide innovative solutions that integrate highly skilled experts, sophisticated management techniques and some of today’s most advanced technology.
And while maintaining your facilities, we are able to collect vital performance and other data, transforming it into a variety of clear, concise reports that give you the knowledge required to manage you facilities better, smarter and more effectively.
For our clients the result is high-performance facility operation that improves productivity, reduces energy consumption and costs, and provides long-term value.
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