Fleet Coordinator

1. Health, Safety, and Security Compliance

• Support compliance with all health and safety policies related to equipment use;
  
• Document and report incidents, equipment failures, breakdowns, and corrective actions;
  
• Promote adherence to regulatory and compliance standards across all assigned operations;
  
• Support the administration and monitoring of CVOR requirements for Northec;
  
• Assist with obtaining and maintaining a CVOR certificate for EBC.
  

2. Fleet and Equipment Coordination

• Coordinate the utilization of heavy equipment and fleet assets across Ontario operations for both EBC and Northec;
  
• Conduct regular site visits to validate equipment condition, utilization, and compliance;
  
• Support equipment availability in line with project requirements;
  
• Maintain an up-to-date fleet inventory, including equipment condition, location, usage hours, maintenance history, registrations, and insurance information;
  
• Coordinate the mobilization and demobilization of equipment between project sites;
  
• Support fleet operations associated with Highway 407 projects and related activities;
  
• Prepare periodic reports on fleet condition, utilization, operational costs, and projected needs.
  

3. Maintenance, Repairs, and Monitoring

• Coordinate with project teams and superintendents regarding equipment availability for maintenance, repair, and inspection;
  
• Monitor preventive and corrective maintenance activities, including major repairs, in collaboration with the Quebec garage;
  
• Provide support to service providers performing equipment and light vehicle repairs;
  
• Monitor and ensure quality control of repairs completed by external service providers;
  
• Coordinate fleet registrations and insurance coverage for heavy equipment and light vehicles;
  
• Ensure compliance with annual government inspections for road vehicles, construction equipment, and lifting devices;
  
• Coordinate oil sampling activities in accordance with manufacturer guidelines and coordinate analysis with external providers;
  
• Transmit oil samples to Fluid Life;
  
• Process customer requests related to maintenance and repairs of light vehicles, including account setup and invoicing;
  
• Order parts and coordinate with suppliers as required;
  
• Utilize the CMMS system (MIR-RT) to track and manage maintenance activities.
  

Requirements

• Minimum 5 years of relevant experience in fleet coordination, heavy equipment operations, maintenance administration, or the construction industry;
  
• Strong knowledge of applicable safety regulations and compliance standards;
  
• Working knowledge of Ontario transportation regulations and fleet compliance requirements;
  
• Experience with CVOR administration and regulatory compliance;
  
• Solid understanding of mechanical and hydraulic systems for heavy equipment;
  
• Ability to interpret technical reports, inspection reports, and maintenance records;
  
• Experience coordinating maintenance activities and working with external service providers;
  
• 310A Automotive Service Technician Licence, 310T Truck and Coach Technician Licence, Heavy Equipment Technician certification, or equivalent mechanical experience is an asset;
  
• Proficiency with CMMS systems, Microsoft Excel, and Microsoft Office Suite;
  
• Valid driver's licence and willingness to travel to project sites across Ontario as required.
  
• Experience working within the construction, civil infrastructure, transportation, or heavy equipment industry.
  

DESIRED PROFILE

• Strong organizational skills and ability to manage competing priorities;
  
• Ability to work under pressure and handle multiple requests simultaneously;
  
• Strong communication and stakeholder coordination skills;
  
• High level of attention to detail and a solution-oriented mindset;
  
• Ability to build and maintain positive working relationships with internal teams and external service providers;
  
• Self-motivated and able to work independently while supporting multiple operational teams;
  
• Flexibility, availability, and willingness to travel between sites throughout Ontario.
  

Benefits

• 4 weeks of annual vacation;
  
• Complete group insurance program upon entry;
  
• Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
  
• 24 hour access to a virtual doctor (telemedicine);
  
• Training and development programs;
  
• Employee assistance program;
  
• Active social club and health and wellness committee;
  
• Diverse, innovative and stimulating environment;
  
• A company built on values of respect, integrity and a job well done;
  
• Corporate Clothing Program;
  
• Firm recognized as one of Canada’s Best Managed Companies.