Student and Alumni Services Coordinator– School of Music

Salary:               Commensurate with experience
Benefits:            Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents.  Details at www.duq.edu/benefits
Location:                    School of Music
Position Status:          Full-time                                             
Hours:                        Varied
Position Number:       448203/10-1188
FLSA Status:              Exempt

POSITION SUMMARY:

The Alumni and Student Engagement Coordinator serves as a vital liaison between the Mary Pappert School of Music, its alumni, and current students. This role strengthens alumni engagement through relationship-building, storytelling, event participation, and donor cultivation, while also providing essential support services to enrolled students. Additionally, the position coordinates student funding opportunities and contributes to the planning and execution of key School of Music events.

DUTIES AND RESPONSIBILITIES:

Alumni Engagement

Builds and maintains a strong network of alumni connections to foster lifelong engagement with the School of Music.

Coordinates the School of Music Alumni Advisory Council and cultivate relationships with graduates to promote new membership.

Collect and share professional highlights, achievements, and stories of current students as well as graduates of promotional and advancement purposes.

Partners with faculty and staff to involve alumni in concerts, receptions, and university-wide events such as Homecoming, DUQ Days, and Christmas at Duquesne.

Assists school leadership and staff with alumni-focused aspects of concert planning, fundraising, community engagement, and communications.

Collaborates with University Advancement staff to support fundraising initiatives, cultivating alumni as potential donors, sponsors, and advocates for the School of Music.

Administrative Coordination

Administers the School of Music micro-grant program and manage the allocation of endowed funding for student academic and professional expenses.

Provides the Music Student Success Coach with administrative support during periods of high demand within each semester, such as course registration.

Supports the Hire-a-Musician program by updating artists profiles on the school website, collecting and vetting new memberships, and maintaining database accuracy.

Collaborates with school leadership and staff to plan and execute School of Music events, including but not limited to orientation, open houses, receptions, and more.

Student Support Services

Supports music education and music therapy students in obtaining required clearances.

Manages student-teacher placements and maintain the cooperating-teacher database.

Additional duties related to the music education program, as assigned, including serving as a liaison between the School of Music and the School of Education.

Serves as a point of contact for school specific student service needs.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Bachelor’s degree from an accredited institution and 1-3 years of work-related experience.
Current PA Driver’s license in good standing.

Preferred qualifications:

Bachelor’s degree in music, arts administration, higher education or related field from an accredited institution.

Experience in alumni relations, fundraising, student services, or event coordination strongly preferred.

Higher Ed Experience

Work in arts administration or in an arts related organization

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Familiarity with music or performing arts education strongly preferred.

Excellent organizational, communication, and relationship-building skills.

Proven ability to continuously learn and integrate new technologies that support evolving institutional needs.

Ability to manage multiple projects simultaneously with attention to detail.

Demonstrated commitment to respect, inclusivity, teamwork, and understanding.

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.  The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit.  Duquesne University is Catholic in mission and ecumenical in spirit.  Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.