Administrative Assistant – Student Life

Salary:                    $21.15 per hour based on a 35 hour work week
Benefits:                 The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits
Location:                   Student Life
Position Status:         Full-time                                             
Hours:                       Varied
Position Number:      001674/30-498               
FLSA Status:             Non-exempt

POSITION SUMMARY:

The Administrative Assistant in Student Life provides essential administrative and operational support that enables the effective delivery of student services and programs across the division. This position serves as a central point of coordination for office operations specifically within the Center for Student Involvement, including scheduling, communication, records management, and support for divisional initiatives. By interacting regularly with students, faculty, staff, and external partners, the Administrative Assistant helps ensure a welcoming, organized, and student‑centered environment that advances the mission of the division and the University.

DUTIES AND RESPONSIBILITIES:

Administrative & Office Operations: Provides comprehensive administrative support to ensure efficient daily operations of Student Life offices. Responsibilities include scheduling, correspondence, document preparation, records management, file retention, and logistical coordination for meetings, travel, and events. Exercises independent judgment and discretion in handling confidential/time‑sensitive matters.

Coordination, Events & Program Support: Assists with planning and execution of meetings, events, and student activities, including logistics, space scheduling, materials preparation, and follow‑up. Provides direction and operational support to students/parent/staff as assigned.

Financial, Data, & Resource Management: Processes financial and student transactions such as purchase orders, expense reports, billing, deposits, student time entry, and budget keeping. 

Monitors supply inventory and budget activity. Runs reports, conducts basic student queries, and prepares information for analysis using Cognos, Banner, or any related systems.

Technology, Systems & Compliance Support: Utilizes and maintains proficiency with university technology systems and standard office software to support divisional operations. Including, but not limited to, Banner, Campus Link, Maxient, Starfish, Microsoft Office, Zoom, Unimarket.

Department specific tasks: Performs additional responsibilities unique to the assigned Student Life department, ranging from supporting processes such as student conduct case management, housing operations, event coordination, wellness initiatives, or career fairs, etc. to ensure the designated office’s specialized programs and services run effectively.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

High school diploma or equivalent

Experience working with Microsoft Suite, including Excel and Word.

Preferred qualifications:

Associate's degree from an accredited educational institution

Alternatively, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: 

Administrative or office support and customer service experience.

Strong organizational, communication and technology skills.

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.  The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit.  Duquesne University is Catholic in mission and ecumenical in spirit.  Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.