Shared Management Assistant

As Shared Management Assistant within the CCO domain, you will provide high-quality, proactive administrative and operational support across all EB-1 members of the CCO Global Management Team. You will help increase leadership effectiveness by enabling smooth operating rhythms, coordinating critical activities with consistency, and ensuring leaders and teams can operate with discretion, efficiency, and clarity. Operating in a dynamic global environment, you will balance competing priorities, manage complexity across time zones, and serve as a trusted coordination point between EB-1 leaders, their teams, and key stakeholders.

Your Mission

• Provide proactive administrative and operational support to all EB-1 members of the CCO Global Management Team, ensuring priorities are coordinated and executed with consistency, discretion, and efficiency. 
• Manage complex calendars, diaries and time commitments across multiple leaders and time zones, making informed prioritization decisions based on business criticality, urgency and collective EB-1 impact. 
• Support effective communication and information flow by coordinating key messages, preparing and organizing materials, managing follow-ups, and ensuring leaders have the right information at the right time. 
• Enable the CCO Global Management Team operating rhythm by supporting meeting preparation, agenda coordination, pre-read distribution, action tracking and follow-up across recurring leadership forums and critical touchpoints. 
• Coordinate travel, events and logistics for EB-1 leaders and relevant team activities, ensuring arrangements are practical, timely, cost-conscious and aligned with business priorities. 
• Act as a trusted coordination point between EB-1 leaders, their teams and key stakeholders, helping to connect activities, clarify expectations and ensure smooth handoffs. 
• Maintain a high level of confidentiality, professionalism and sound judgment when handling sensitive information, senior stakeholder interactions, and changing priorities. 
• Continuously improving administrative routines, ways of working and coordination practices to make leadership support more scalable, reliable and effective across the global CCO organization.

Skills and Capabilities Required

• Minimum 10 years’ experience as a personal assistant at senior executive level. 
• Excellent working knowledge of MS Outlook, Word and PowerPoint. Competence in basic Excel. 
• Ability to work autonomously, flexibly and with a high degree of self-initiative, self-confidence and organization. 
• Ability to establish and develop strong relationships with co-workers and wider internal and external network. 
• Pragmatic and practical with good common sense; level-headed. 
• Excellent attention to detail. 
• Loyalty and discretion essential.

All members enjoy

• Work-Life Balance: Flexible working, including hybrid, designed to support you at every stage of life.

• Global and Inclusive Culture: A global and inclusive culture where your unique background and perspectives are valued.

• Two volunteering days: Two working days to contribute to charities and your community. 

• Comprehensive Benefits: Health, wellness, financial programs and industry leading holiday packages.

• Professional Growth: Access to training, mentorship, tuition reimbursement, and career development programs tailored to your goals. 

• Click this link to look at the benefits in your region

Choose Wellbeing

At DLL, we recognize that investing in member wellbeing is essential for creating an inclusive and supportive work environment. This not only promotes personal and professional growth but also boosts productivity, engagement, and overall success. We focus on the following:

• Supporting Members During Moments That Matter: We provide dedicated support resources to help you navigate significant events in your work, your lifestyle, and your personal moments.
• Implementing Global Wellbeing Programs: We carefully select and implement programs that enhance our members’ experience.
• Embedding Wellbeing in Everything We Do: We integrate wellbeing into all our practices and policies to ensure it is a fundamental part of our culture.

Good to know

Applicable Pay Range

DLL is considering candidates in numerous locations. The pay estimate displayed represents the typical pay range for candidates hired for this position in US, Canada and Italy only. Pay may be adjusted outside the projected range based on geographical differentiation as well as for any other lawful reason. Additional factors that may be used to determine your actual pay include your specific skills, years of relevant experience you possess, and other work-related qualifications. Many candidates may start in the bottom half of the applicable pay range, especially those with less experience or qualification.

This position is subject to the terms of DLL’s compensation plans and policies. Further, the position includes all other benefits provided to DLL employees, including healthcare benefits, 401k matching, vacation, sick leave, parental leave, possible discretionary bonuses, and all other benefits that are all governed by and subject to ERISA plan documents and eligibility.

• The selection process may involve an assessment.

• For more information, please contact Macie Blazek, Senior Talent Acquisition Partner via [email protected]

   

DLL is an equal-opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and an inclusive work environment. 

We’re dedicated to ensuring our hiring process is accessible to all. If you require accommodation at any stage, please inform your HR Partner.

DLL, a great place to build your career

DLL is a global asset finance company that partners with manufacturers, dealers, distributors, and end users to facilitate access to equipment and technology. Headquartered in Eindhoven, the Netherlands, we operate in over 25 countries, offering financial solutions across various industries. We are also a 100% subsidiary of our parent company Rabobank, one of the world’s largest financial companies. Join our community of over 6.000 members from 75 nationalities! At DLL, our unique culture — shaped by our values (We put our customers first -Together we achieve more-You can count on me - I challenge myself and others to grow) and behaviors that define us — is at the heart of everything we do.

We offer exciting job opportunities where you feel welcomed, respected and empowered to be your authentic self and share your best ideas. At DLL, we believe in the strength of our diverse perspectives and experiences, which make our global community thrive.

You’ll receive competitive pay, generous benefits, health and wellbeing support, and manage your work-life balance through our hybrid working flexibility.

Our global operations offer you a variety of development opportunities and we encourage you to take on new challenges across our departments, businesses and regions.

Our company strategy emphasizes our commitment to sustainable business and making social impact is part of that as well. Together, we’ll “Partner for a better world” to make a positive impact. Joining DLL, means joining a company that consistently scores higher than the industry average in Employee Engagement surveys. This is also being acknowledged through many Great Place to Work certificates. People who work at DLL, like DLL. 

Join us in Partnering for a better world!