Procurement Intern

JOB SUMMARY

The Procurement Intern provides administrative and operational support to the Procurement team. Reporting to the Procurement Manager, this role assists with day-to-day sourcing, purchasing, and negotiation-related tasks, maintains organized procurement documentation and filing, and supports basic data analysis and reporting to help the department run efficiently. This role is ideal for a student or fresh graduate looking to gain hands-on exposure to procurement operations.

KEY RESPONSIBILITIES

Sourcing Support

• Assist in identifying and shortlisting potential suppliers based on department requirements.
• Help gather supplier quotations, catalogs, and product information for comparison.
• Support the team in researching market prices and availability of goods and services.
• Maintain and update the supplier database and contact information.

Procurement & Negotiation Support

• Assist in preparing purchase requisitions and purchase orders for review and approval.
• Support the team during supplier negotiations by preparing comparison sheets and briefing materials.
• Follow up with suppliers on quotations, order confirmations, and delivery timelines.
• Help track purchase order status and flag delays or discrepancies to the Procurement Manager.

Documentation and Filing

• Organize and maintain physical and digital procurement files, including contracts, quotations, and purchase orders.
• Ensure procurement documents are properly labeled, filed, and easily retrievable.
• Assist in preparing and updating procurement checklists, trackers, and standard templates.
• Support document routing for approvals and signatures across departments.

Data Analysis and Reporting

• Assist in compiling procurement data such as spend, pricing, and supplier performance for reporting.
• Help prepare basic spreadsheets, summaries, and trackers using Excel or similar tools.
• Support the team in identifying simple trends or discrepancies in procurement data.

General Administrative Support

• Provide day-to-day administrative support to the Procurement Manager and team members.
• Schedule meetings, prepare materials, and take minutes for procurement-related discussions.
• Perform other ad hoc administrative tasks as assigned by the Procurement Manager.

QUALIFICATION & REQUIREMENTS

Education:

• Currently pursuing or a recent graduate of a Bachelor’s degree in Supply Chain Management, Business Administration, Office Administration, Accountancy, or a related field.
  
  

Experience:

• No prior professional experience required; exposure to office or administrative work is an advantage.
• Basic understanding of procurement, purchasing, or supply chain concepts is a plus.
• Familiarity with Microsoft Office applications, particularly Excel, Word, and Outlook.

Availability to commit to the required internship duration (e.g., 3–6 months) is required.

SKILLS & COMPETENCIES

• Basic knowledge of sourcing, procurement, and negotiation concepts
• Strong organizational and filing/document management skills
• Proficiency in Microsoft Excel, Word, and Outlook
• Good attention to detail and accuracy in data handling
• Willingness to learn and take direction from the procurement team

Soft Skills:

• High attention to detail and accuracy in completing tasks.
• Good communication and interpersonal skills.
• Proactive, eager to learn, and open to feedback.
• Ability to manage multiple tasks and meet deadlines.
• Collaborative and able to work well within a team.
• Professional, reliable, and committed to confidentiality.

GROWTH AND DEVELOPMENT OPPORTUNITIES

• This role offers hands-on exposure to real-world procurement operations, working closely with the Procurement Manager and cross-functional teams such as Finance and Operations.
• Provides a strong foundation for a future career in procurement or supply chain management, with potential pathways toward roles such as Procurement Assistant, Purchasing Coordinator, or Junior Buyer.
• Opportunities to learn about sourcing, supplier management, contract basics, and procurement systems through mentorship from experienced procurement professionals.
• Develops practical skills in document management, data organization, and basic procurement analysis—valuable competencies for entry-level supply chain roles.

WORK ENVIRONMENT

• Work is conducted in an office setting, supporting the Procurement team with day-to-day administrative tasks.
• Requires regular coordination with internal departments and occasional communication with suppliers.
• May require additional focus during peak procurement periods or document filing clean-ups.

• Onsite work arrangement required for the duration of the internship.

• Standard office hours; no travel required for this role.

EQUAL OPPORTUNITY STATEMENT

Dermorepubliq is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment