About this role
Purpose/Objective of the Role:
This position is for the 2026-2027 academic year that will support the Accounting Office. The Assistant provides support to the accounting team while gaining valuable experience relating to higher education administration and accounting practices.
Tasks &Responsibilities:
The Assistant will work under the direction of the Staff Accountant with assistance and input from the entire accounting team.
- Scanning and saving invoices
- Monitor Accounts Payable email account
- Entering Invoices into Purchasing (BishopBuy) System
- Updating spreadsheets with invoice details
- Updating and posting batches in Accounting (Dynamics) system
- Review open receipts in BishopBuy and B&G open receipts
- Review vendor statements and call/email vendors to request invoice copies
- Greet visitors at the front desk
- Get mail from and take mail to mailroom
- Sort and distribute mail
- Stuff envelopes
- Other Duties as Assigned
Qualifications/Skills:
- Ability to maintain confidential and sensitive information.
- Strong interpersonal communication skills, attention to detail, and organizational skills.
- Strong computer and technology skills. Familiarity with Google Apps, Microsoft Office, and Excel are preferred.
- Ability to work independently, but also as part of a team.
Potential Future Career Benefit:
- Builds professional experience
- Develops business knowledge
- Creates networking opportunities
- Strengthens attention to detail
- Provides hands-on experience
- Improves career readiness
NOTE:
Employment sponsorship is not available for this position. Applicants must be currently authorized to work in the United States.
Application Instructions:
- Complete the ADP application by selecting "Apply" button and answer all questions.
- Supervisor: Carolyn Mullenix
- Commitment: 10-20 hours per week
- Term: temporary, part-time position Fall & Spring
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