About this role
Key Responsibilities Calendar & Schedule Management
- Manage and maintain executives' calendars, including scheduling appointments, meetings, and events.
- Coordinate meeting invitations, agendas, and conference room bookings.
- Monitor scheduling conflicts and proactively resolve them.
- Prioritize appointments and ensure effective time management for leadership.
- Send reminders and follow up on upcoming meetings and key deadlines.
- Prepare, draft, and distribute correspondence, reports, presentations, and meeting minutes.
- Handle incoming calls, emails, and other communications professionally.
- Maintain accurate filing systems, records, and confidential documents.
- Coordinate travel arrangements, including flights, accommodation, and transportation.
- Assist in preparing reports and documentation as required.
- Act as a point of contact between management and internal/external stakeholders.
- Coordinate departmental meetings and business events.
- Follow up on action items and ensure timely completion of assigned tasks.
- Maintain professional relationships with clients, vendors, and employees.
Qualifications & Skills
- Bachelor's degree or Diploma in Business Administration or a related field preferred.
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