Residency Coordinator

Job Summary:

The Program Coordinator (PC) exercises a high degree of discretion, independent judgment, analytical skill, and personal accountability in managing the day-to-day administration of the ACGME-accredited Orthopedic Residency Program. The PC is responsible for a broad range of academic, administrative, managerial, and student services functions, including accreditation compliance, regulatory reporting, resident support, recruitment, educational programming, and program operations. The PC works collaboratively with the Program Director (PD) to maintain educational excellence, ensure compliance with ACGME and institutional requirements, and implement processes that support the program’s strategic goals.

The PC serves as the central liaison among the PD, residents, faculty, Graduate Medical Education (GME) Office, participating training sites, and institutional departments. This role requires the ability to analyze complex information, manage multiple priorities, resolve issues independently, and make informed decisions that impact program effectiveness and accreditation status. Through effective communication, leadership, and collaboration, the PC provides essential coordination and oversight for the residency program and represents the Department of Orthopedics, the School of Medicine, the GME Office, and the University of Colorado in support of the program’s mission and success.

Candidates hired at the Principal Professional level are expected to act as a Subject Matter Expert in the areas of medical residency coordination and graduate medical education (GME) as it relates to medical residency.

Key Responsibilities:

Specific Duties – Program Director Support 10%25

• Coordinate/Facilitate Annual Program Evaluation meeting

• Clinical Competency Committee

• Program Evaluation Committee

• Track post‐graduate survey results for the program, with summary data tables and information as needed

• Program Letter of Agreement – maintain current for every rotation site

• Annual Program Policy Review – assist PD with updating/creating, distributing, interpreting and enforcing program specific policies

Maintain and Monitor ACGME Accreditation Requirements:20%25

• Enter/Maintain Information in WebADS

• ACGME Case Logs

• ACGME Milestones (Semi-Annual)

• ACGME Resident & Faculty Surveys

• Summative Letters

• Schedule and prepare semi‐Annual Meetings between Program Director and Resident

Recruitment:20%25

• AAMC GME Track / FREIDA Updates

• ERAS/Thalamus– set‐up, download applications

• Manage annual residency recruiting activities such as scheduling of candidates, daily preparation and set up, document preparation, follow up communication during interview season, maintain interview feedback data in timely manner

• Prepare information for ranking meeting

• NRMP ‐ notify GME office and confirm/change quotas, enter rank order list

• Minimum of 2 residency interview days with 80 applicants.

• The position also assists all fellowships with their recruitment process with a minimum of 10+ days.

Orientation:20%25

• Assemble new resident training files

• Coordinate new resident GME personnel forms

• Plan, Coordinate, Order, Obtain equipment

• Prepare and plan orientation week schedules, training and social activities

• Train new Residents/Fellows/Faculty on the use of MedHub

• Schedule immunization screenings for new PGY 2s and above

• Schedule Epic training for new residents/fellows/faculty FOR ALL SITES

Graduation/Completion of Training:20%25

• Coordinate the planning and preparation of the annual Graduation event under the supervision of Program and in collaboration with the events coordinator. 

• Monitor compliance of GME Exit Survey completion

• Submit list of Certificates of Completion to GME Office

• Coordinate the gathering of all data forms, final evaluations, procedure logs, badges and final program letter of completion for graduating residents training files

• Forward future email address to GME office for PeopleSoft record

• Maintain Alumni database

• Complete any reimbursements required by the end of the fiscal year

Annual GME Requirements: 10%25

• Issue continuing residents their training agreements and Benefits Information

• Submit resident charge sheets to GME Office

• Maintain copy of license or Board of Medical Examiners verification in resident file

• Maintain copy of NPI number in resident file

• Confirm Medicare/Medicaid enrollment

• Coordinate/Schedule/Monitor in‐training exam schedule

• Complete GME CTE (Continuing, Transferring, Exiting) survey

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Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado, Department of Orthopedics is a recognized global leader in the field and Colorado's most trusted orthopedic group for adults and children. Our unique position at the forefront of medical science, education, and practice innovation translates in real-time to the most advanced patient care, unmatched in Colorado and the Rocky Mountain Region. From routine cases to the most complex, we treat every orthopedic condition including injuries and diseases of the bones, joints, nerves, tendons, ligaments, and muscles across many orthopedic specialties.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10%25 of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

ALL LEVELS:

• Bachelor’s Degree education: psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited college or university.

• A combination of education and related technical/paraprofessional experience may substitute for the bachelor’s degree on a year-for-year basis.

INTERMEDIATE LEVEL:

• One (1) year of professional experience in an academic setting or high-level customer service environment

SENIOR LEVEL:

• Two (2) years of professional experience in an academic setting or high-level customer service environment

PRINCIPAL LEVEL:

• Three (3) years of professional experience in an academic setting or high-level customer service environment

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Two (2) to four (4) years of professional experience in an academic setting or high-level customer service environment, preferably related to medical education.

• Experience utilizing software systems such as Microsoft 365, Adobe, Teams, and Zoom

• Previous experience working within Graduate Medical Education (GME) as well as familiarity with the accrediting bodies is preferred.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and in-person.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Organizational skills with ability to plan and organize Residency needs and activities, establish work priorities and provide follow through to ensure completion of activities, both individually and assisting others with work tasks.

• Knowledge of, or ability to, become fully competent in computer programs essential to the Residency, including the Microsoft 365, the Electronic Residency Application System (ERAS), OnCall (amion) scheduling tools and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.

• Ability to understand and apply regulatory requirements at the program level.

• Ability to communicate effectively with administrative personnel, physicians and other program personnel, trainees/prospective trainees, staff, and other constituents, in written communications and oral presentations. Interpersonal skills working with residents, fellows, faculty, team members, and others in an environment of high volume and stress. Capable of independent decision making and complex problem solving.

How to Apply:

For full consideration, please submit the following document(s):

1. Curriculum vitae / Resume

2. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jennafer Hoyland, [email protected]

Screening of Applications Begins:

Immediately and continues until July 27th, 2026.

Anticipated Pay Range:

The starting salary range for this position has been established as the following:

Intermediate: $48,989-$65,645

Senior: $52,961-$70,968

Principal: $60,905-$81,613

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] .

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.