Administrator Assistant

Department: Construction

Employment Type: Full Time

Location: Waco, TX

Compensation: $22.00 / hour

Description

Key Responsibilities

• Communicate with project personnel and help manage purchase orders.
• Receive and process vendor invoices timely and accurately (correct coding).
• Responsible for team’s monthly billing, strictly adhering to deadlines.
• Ensure client invoices comply with tax regulations and company policies
• Document Control – must maintain electronic files with all project documents.
• Help plan, map, and improve internal processes.
• Partner with Accounting & Risk departments for supplier onboarding.
• Review and submit sub-contractor/vendor credit applications.
• Travel to job sites or disaster areas.
• Provide training and support to team members
• Assist Project Managers in resolving discrepancies between their budget and the reported costs
• Perform the Project Close out Process
• Perform other duties as assigned.

Skills, Knowledge and Expertise

• HS Diploma or GED required.
• Bachelor’s degree in construction management, business, accounting, or related field preferred.

• One (1) year of administrative experience for service company or industry.
• Construction management experience preferred.
• Basic Excel experience including data entry and reporting preferred.
• Accounting exposure preferred
• Insurance exposure preferred
• PandaDoc/DocuSign experience preferred
• SharePoint experience preferred
• Microsoft Teams exposure preferred

• Teamwork
• Communication
• Problem Solving
• Organized