Administrative Assistant/Receptionist

Overview

At Corgan we are passionate about great design but the best thing we build is each other. Corgan is an in-office work environment. Here, you’ll find camaraderie and collaboration as abundantly as curiosity and creativity. Corgan is a welcoming and supportive in office environment that provides significant career advantages. You’ll find room to grow, freedom to explore — and the safety to fail. Thank you for your interest in joining our curious, passionate, hardworking team.

 

Corgan is actively recruiting a dynamic Administrative Assistant/Receptionist to join the firm as part of our Washington, D.C. team. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.

Responsibilities

• Provide flexible day-to-day office support, proactively assisting with administrative, reception, facilities, and team needs as they arise
• Help maintain a clean, organized, and welcoming office environment for employees, clients, visitors, and vendors
• Process expense statements for leaders, as needed
• Coordinate and arrange meetings, prepare agendas, order and arrange food, and record and transcribe minutes of meetings
• Compose, transcribe, and type routine correspondence, AIA contracts, meeting memos, punch lists, field reports and letters
• Reserve conference rooms. Maintain appearance of conference rooms following meetings
• Answer and screen telephone calls and arrange conference calls
• Coordinate business travel for staff members including flights, cars rentals, hotels and other reservations as necessary
• Support local onboarding coordination for new hires, helping ensure first-day logistics are prepared, and the employee feels welcomed and oriented to the team and office
• Serve as the primary receptionist, greeting scheduled visitors and creating a professional, welcoming experience for clients, visitors, and vendors
• Manage incoming and outgoing mail, courier services, and package deliveries, including distribution of correspondence and shipments to appropriate staff members
• Assist with team marketing efforts, including creating and/or editing presentations, updating resumes and submitting proposals
• Plan, coordinate, and communicate office events, team gatherings, visitor activities, and community volunteer initiatives
• Assist with special projects and research as needed
• Coordinate with building management on visitor notifications, building access, and badges for employees and new hires
• Order, receive, inventory, and restock office supplies
• Maintain, order, and restock pantry area of beverages and supplies
• Maintain the materials resource library, including scheduling vendor visits, greeting vendors, and cataloging, organizing, and maintaining library materials
• Schedule and manage Lunch-and-Learn presentations with vendors, suppliers and consultants

Qualifications

• This role is an in-office position
• Strong organizational and communication skills, with high attention to detail and a “can-do” attitude
• Ability to multitask, manage competing priorities, and adapt to changing needs
• Bachelor’s or Associate degree preferred, along with 4+ years’ experience; or an equivalent combination of education and experience
• Proficient Microsoft Office skills required, including PowerPoint and Excel; familiarity with InDesign is a plus
• Personable, engaging, and service-oriented, with a genuine interest in supporting people and creating a positive office experience
• Comfortable interacting regularly with employees, clients, visitors, vendors, and suppliers.
• Proactive and flexible, with a willingness to step in and help with a variety of office and team needs
• Prior experience in a people-facing role is preferred
• Ability to occasionally flex schedule to support early meetings or after-hours office events, as needed

 

This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role.

 

Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.

 

Join Corgan and help make amazing places at a place that makes you amazing!

 

Base Salary Range: $62,000-$82,000 annually – Washington, D.C. only

 

The estimate range represents the general base salary range of candidates hired in Washington, D.C. only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty, and training. In addition, base salary is not inclusive of total compensation.

 

Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio for review of your application will be delayed.

 

EOE/M/F/Disability/Vet

 

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