Senior Associate – Finance & Accounts

Location: Chennai

Experience: 5+ Years

Education: Commerce/Finance (M.Com/MBA) with CA Inter (preferred)

Employment Type: Full-Time

Joining: Immediate

Shift Timing: Night Shift

Role Overview

Manage end-to-end AP processes including invoice processing, vendor management and Query handling.

Key Responsibilities

·         Involved in creating, modifying, verifying, and cleansing the Vendor Master.

·         Identify duplicate records for the Vendor Master and ensure accurate maintenance of invoice receipt, verification, and processing.

·         Recording of invoices both Purchase Order based, and Non-Purchase Order based (Un-supported Invoices),

·         Coordinate with various stakeholders, obtaining coding, approval, and resolving issues around blocked invoices.

·         Manage/run payment cycles (ACH, Check, and Credit Cards). This will require working with leaders to attain appropriate approvals and research issues

·         Research payment related issues and take actions accordingly like stop payments, void, reissues, and Escheat.

·         Managing & Scheduling AP Close activities

·         Manage and process recurring payments. Ensure proper documentation in accordance with policy.

·         Work on projects/assignments. Ensures credit is received for outstanding memos. This would include ensuring they are applied to open invoices or request payment from the vendor.

·         Manage the month end checklist to ensure the team is meeting month end deadlines and everything on the month end checklist is complete.

·         Understand the 1099 process and assist with year-end processing/clean up. Also, handle support questions related to 1099s through phone and email communications with client’s customers.

·         Manage the Expense Compliance processes, communicating outstanding expenses and enforcing compliance with our reconciliation policies.

·         Assist with vendor data cleansing, vendor maintenance email box monitoring & archiving, and communications with vendors and/or team members by phone and email

·         Helpdesk – This position will be the first level of escalation for queries the team is not able to resolve on their own and will be responsible for assisting the team to resolve those escalated queries

·         This position will also be responsible for monitoring the appropriate handling of tickets in accordance with procedures to ensure the team is categorizing tickets appropriately, following up with tickets timely, and monitoring customer satisfaction.

Required Skills

Technical and Professional Expertise

• Strong academic background in Commerce/Finance (M.Com/MBA) with CA Inter (preferred), along with a minimum of 5+ years of experience in Accounts Payable.
• Hands-on experience working in an MNC Shared Services environment, handling high-volume invoice processing.
• Strong expertise in invoice processing, vendor management, query resolution, and invoice reconciliation.
• Proven ability to manage payment processing, reporting, and reconciliation activities with high accuracy.

Preferred Technical and Professional Experience

• Proficient in MS Office applications (especially Excel) and experienced in working with ERP systems (SAGE Intacct, Zoho, etc.) as an end user.
• Self-driven and goal-oriented individual with the ability to work independently and meet agreed targets.
• Demonstrated ability to work under tight timelines and effectively manage workload in high-pressure environments.
• Experience in high-volume transaction processing with strong focus on accuracy and efficiency.
• Exposure to and participation in process improvements and change management initiatives.
• Strong communication and interpersonal skills, with the ability to collaborate across teams and manage vendor relationships effectively.
• Commitment to continuous learning through training, workshops, and professional development activities to enhance technical expertise.