Proposal and Contract Specialist

Key Responsibilities:

· Manages and compiles all specifications to ensure that proposals and contracts, including change orders are forwarded to sales staff or clients/prospective clients in a timely manner

· Enters work orders and subsequent change orders into the contact database

· Works within CSM guidelines and pricing structures provided to develop proposals

· Participates in work order review meetings with applicable resources and participates in project management meetings as needed

· Performs timely follow-up and maintains an up to date contact database

· Compiles and updates information for pricing and company guidelines for sales contracts

· Partners with sales as needed for formal presentations to ensure thorough client understanding of work order proposal

· Participates in various team meetings with sales team, marketing team, and operations team in order to learn and contribute

· Takes responsibility for personal skill development in continuing to learn current pharmaceutical standards and industry trends

· To follow, promote and enforce relevant SOPs, Job Aids, and Company policies and procedures

· Performs other related job duties or responsibilities as assigned

General Responsibilities:

· Champion the Clinigen Way principles which underpin everything we do, living those values in daily Clinigen life

· Know Clinigen’s strategy and ensure what you do on a day-to-day basis is in line with those strategic objectives

· Ensure the work you do is of high quality and that Clinigen standards, procedures and policies are followed at all times

· Engage in personal professional development and attend mandatory training

· Present the Company in a positive way at all times with internal and external clients, customers and staff

· Comply with the Company’s HR policies and the Health and Safety policy at all times

· Work flexibly and efficiently in order to meet internal and external customer needs, whilst maintaining the highest possible professional standards

· Bring new ideas and approaches with an open mind

· Maintain confidentiality and security at all times

· 3-5 years of relevant experience in detail-oriented work environment

· High School diploma (CESS) or Bachelor’s degree

· An understanding and background in clinical trial principles and processes strongly preferred as well as in sales and business development

· Superior verbal, written, and interpersonal communication skills at all levels

· Ability to work under pressure, meet deadlines, and adapt in a fast pace environment

· Self-motivated with exceptional time management skills and the ability to efficiently prioritize tasks

· Confidentiality of all client information

· Fluent in English

· Highly computer literate; experience operating with all Microsoft Office software

· Ability to operate office equipment (telephone, calculator, photocopier, fax, and scanning machines)