HR and Payroll Assitant

Position Start date: September 15, 2026

Position End date: One year Term, with a possibility of contract renewal

Job Summary:

This position is classified as an Independent Contractor and not an employee of the institution and will operate independently.

Job responsibilities:

Recruitment and Onboarding Support:

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  Assist with posting job openings, screening resumes, and scheduling interviews.
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  Coordinate communication with candidates and ensure a positive candidate experience.
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  Maintain applicant tracking system (ATS) and ensure all records are up to date.
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  Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems).
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  Coordinate with various departments to ensure new staff have necessary equipment and access.

Employee Records Management:

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  Maintain and update staff records, including personal information, Time off, and Job details.
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  Ensure compliance with HR policies and procedures regarding record keeping.

Benefits Administration:

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  Assist employees with inquiries regarding benefits and enrollment processes.
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  Support annual open enrollment process and communicate benefit changes to employees.
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  Inform Payroll about adding or terminating benefits.

Administrative Support:

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  Manage HR department calendars, schedule meetings, and coordinate events.
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  Assist with processing payroll and maintaining accurate payroll records.
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  Answering all internal and external HR-related queries and requests

Payroll

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  Assisting with payroll and contractors' payments
• Assist with the issue of ROE and reimbursement of expenses.
• Conducting audits of HR programs such as payroll, benefits, L&D, etc

Qualifications
Minimum Qualification:

A bachelor’s degree in human resources or a related field and a minimum of 1 or 2 years of relevant experience in HR and payroll work.

Preferred Qualifications:

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  Knowledge of current employment legislation and BC Employment requirements.
• Knowledge of using QuickBooks
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  Positive attitude, and approachable with a friendly, self-confident nature
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  Attention to detail when reviewing written documents and following up on important dates
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  Ability to handle sensitive information with professionalism and in a diplomatic way.
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  Skilled in time management and organization techniques
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  Skilled communicator, both verbal and in writing
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  Knowledge of Microsoft Word, Outlook, Teams and intermediate knowledge of Microsoft Excel
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  Experience with HR analytics and human resources metrics