Professional Learning Coordinator, Citywide Early Childhood

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500+ schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience.

The Office of Early Childhood Education (OECE) works to ensure all children in Chicago have access to excellent early learning experiences that lead to future success in early grades and beyond. The Citywide Professional Learning Coordinator will play a critical role in the Office of Early Childhood by supporting educators and schools in providing students with high quality early learning experiences across Chicago; the Citywide Professional Learning Coordinator will align and execute professional learning logistics and operations across settings, including for educators of students with disabilities, educators of students at community based organizations, and educators of students at CPS schools.

Job Summary: 

Reporting to the Manager of Professional Learning, the Professional Learning Coordinator is a citywide role that supports logistics and operations for professional learning, events, projects and initiatives across CBOs and CPS schools. This is a full-time, exempt position that will be paid for time worked on a salary basis.

The Professional Learning Coordinator will be held accountable for the following responsibilities:

• Completes data entry, supports data tracking, and monitors data quality for professional learning enrollment, and attendance/exit slips attendance to optimize efficiency

• Supports with mass communication to stakeholders, including publicity, emails, and internet updates, project reports and documents; prepares documents and reports as necessary under tight deadlines

• Performs day-to-day administrative support for professional learning operations (e.g., calendar management, securing locations for professional learning/events, etc.)

• Supports the planning of professional learning and special initiatives for OECE

• Provides support for ordering for OECE, including coordination with vendors, submission of purchase orders, receipting, and maintaining accurate inventory of materials 

• Verifies and prepares extended day payroll for processing 

• Responsible for establishing tasks and timelines, coordinating meetings, and developing strategies to see projects through from beginning to end; attends and participates in check ins, team meetings, office-wide meetings etc.

• Assists in the preparation of presentations & written communications; prepares and assembles materials for use at meetings, conferences, and special events

• Other duties as assigned

In order to be successful and achieve the above responsibilities, the Citywide Professional Learning Coordinator must possess the following qualifications:

Education Required: 

• Bachelor’s degree from an accredited college or university

Experience Required: 

• Minimum of one (1) year of administrative support experience 

Other Requirements:

• This role requires local travel between CPS locations, family support venues, and community-based organizations across the city; Access to reliable transportation is required

Knowledge, Skills, and Abilities: 

• Detail-oriented, flexible, dedicated, and responsible individual

• Self-starter with the ability to work both independently and as a member of a team 

• Excellent interpersonal skills and demonstrated ability to interact effectively with all levels of the staff within Chicago Public Schools

• Willingness to learn and adapt in the midst of shifting priorities with a "can-­do," solutions­ oriented approach to learning and problem solving

• Excellent organizational skills in order to prioritize multiple tasks, develop, analyze and/or revise procedures, meet deadlines, and work in an environment of heavy pressures and changing priorities. 

• Demonstrates a sense of urgency in accomplishing goals and objectives to ensure success

• Takes initiative to identify challenges and recommend solutions; identifies, documents, and shares best practices

• Strong verbal and written communication skills

• Strong analytical and organizational skills    

• Ability to use independent judgment and initiative to accomplish tasks.  

• Ability to troubleshoot problems and develop creative solutions

• Familiarity and skill with MS Office (Word, Excel, PowerPoint, etc) and Google Suite (Google Sheets, Google Drive, Google Docs, and Gmail)

Benefits:

Health & Wellness: Your Care, Your Choice

CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs:

Medical Plan Options

Pharmacy

Dental

Vision

Behavioral Health & EAP

Employee Wellness Program

Financial Security: Planning for Today and Tomorrow

We understand the importance of financial stability, which is why CPS offers strong retirement and savings options:

Basic Life Insurance

Life and Disability Insurance

Pension Plans

Supplemental Retirement Plans (403(b) and 457(b))

Flexible Spending Accounts (FSAs)

Spot Pet Insurance

Work-Life Balance: Supporting Your Personal and Professional Life

CPS values the well-being of its employees and offers competitive paid time off policies:

Paid Leave

Sick Leave

Vacation Days

Parental Leaves

Short-Term Disability

Religious Holidays

Leaves

Reference the Chicago Public Schools: A Comprehensive Benefits Overview or the benefits handbook for comprehensive details.

Conditions of Employment

As a condition of employment with the Chicago Public Schools (CPS), employees are required to:

• Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions; however, all CPS employees must be residents of Illinois.