Senior Program Coordinator

Position Introduction:

The Office of the Senior Vice President and Provost seeks a Senior Program Coordinator to coordinate and oversee academic initiatives. Exceptional organizational abilities and communication skills are crucial for success in this role.

Duties:

• Awards.
  
  • Coordinate annual faculty awards process for OU Norman Campus.
  • Review nomination materials for accuracy and completeness prior to distribution to evaluation committees.
  • Serve as staff coordinator and support for faculty award evaluation committees.
  • Prepare documents and support materials to facilitate the annual award process.
  • Maintain the faculty awards website for Norman Campus.
  • Work closely with units and stakeholders to facilitate the annual award ceremonies.
  • Manage the honorary degree award process for the Provost's Office in Norman, (scheduling meetings, drafting documents, etc.).
  • Provide programming support for the staff and graduate student awards sponsored by the Provost's Office.
• Communications.
  
  • Create, update, and distribute memos and forms from the Provost's Office to campus stakeholders.
  • Manage the Provost's Office memos and forms deadline calendar.
  • Update information on the Provost's Office website.
• Councils and Committees.
  
  • Maintain committee rosters for university councils and committees.
  • Coordinate with Faculty and Staff Senates to fill vacancies.
  • Transmit changes in committee membership to stakeholders 
• Administrative Support.
  
  • Provide administrative support for the Provost's Office: schedule meetings, research issues, prepare documents, answer phones, assist with travel arrangements, and perform other organizational tasks for the Office.
  • Performs various duties as needed to successfully fulfill the function of the position.

Skills:

• Proficient in Microsoft Office Suite (Outlook, Excel, and Word).
• Must be detail oriented for accuracy of data and information.
• Ability to consistently meet deadlines.
• Excellent verbal, written, and interpersonal communication skills.
• Highly organized and able to manage multiple projects and deadlines.
• Ability and willingness to learn new systems and processes.
• Willingness to work closely with campus leaders and partners across campus to manage projects and solve problems.

View full job description

Required Education and Experience:

• Bachelor's degree.
• 48 months of related experience.

Equivalent/Substitution: Will accept 48 months of experience in lieu of a Bachelor's degree to equal 96 months of related experience.