Tracing Specialist

Every day, our teams help bring clarity where information is missing - and as our work grows, so does our team.

Behind every search is a real person, a real question, and sometimes a family trying to settle important matters. Your role is to carefully piece together information, verify details, and make sure the right answers reach the right people. It’s focused, responsible work that values accuracy, empathy, and ownership - done in a growing team where your contribution genuinely matters.

Job title:

Tracing Specialist

Job Description:

What you will be doing:

• Processing individual searches to confirm current address details for the client's customers.
• Processing forensic tracing that includes complex searches.
• Processing individual searches to confirm address details for executors or family members of the client's deceased customers.
• Ordering and verifying documents necessary to process deceased tracing projects.
• Delivering high-quality tracing and data solutions for our clients.
• Managing your own workload to meet productivity, quality, and regulatory targets.
• Following established policies and procedures to ensure compliance and accuracy.

Required skills :

• Level of English C1
• Knowledge of Polish would be a plus
• Excellent interpersonal and organisational skills
• Analytical with a keen eye for detail. Must be able to identify relevant information from a wealth of data held across a variety of sources.
• Skilled in the use of core MS Office products, Word and Excel
• Research ability

What’s in it for you:

• Mental Health Helpline and Employee Assistance Program - psychological, psychotherapeutic, and coaching support for you and your family.
• An extra day off for voluntary activities close to your heart
• Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform
• Opportunity to become one of the Internal Trainers
• A multinational environment with strong ties to UK business culture
• LuxMed medical healthcare and Generali group insurance
• Multisport Plus / Classic or MultiKafeteria benefit systems
• A positive atmosphere with excellent work-life balance (a 30-minute lunch break included in the 8-hour working day)

What we hope you’ll do next:

Click ‘Apply now’ to fill out our short application form, so that we can find out more about you.

About Capita

Capita is a consulting, transformation and digital services business. Every day our colleagues help millions of people, by delivering innovative solutions to transform and simplify the connections between businesses and customers, governments and citizens. We partner with clients and provide the insight and cutting-edge technologies that give time back, allowing them to focus on what they do best and making people’s lives easier and simpler. Capita is a leading business services provider with over 55,000 employees, operating in the UK, Europe, India and South Africa.

Capita Poland supports clients across various sectors, including local government, customer service, procurement, life and pensions, insurance, data analysis, and learning and development. We operate in three locations – Kraków, Opole and Łódź.

Daily, we deal with simple processes like checking data correctness, contacting with clients, training coordination, and much more complex processes like closing general ledgers, reporting, financial analysis, claims processing, systems implementation, technical customer support, or fleet administration.

We’re an equal opportunity employer, which means we’ll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and their passion for creating better outcomes, and we’re committed to creating an inclusive environment for all employees.

In accordance with Article 13(1) and (2) of the General Data Protection Regulation (GDPR) of April 27, 2016, we hereby inform you that:

1. The Data Controller of your personal data is Capita (Polska) Sp. z o.o., with its registered office in Kraków, ul. Lubicz 23; Kraków, KRS 0000365071, REGON 142604890, NIP 5252488222. For any questions or requests regarding data processing, please contact us at: PrivacyPoland@capita.com.

2. Your personal data will be processed for the purposes of the recruitment process, including the assessment of qualifications, aptitudes, and skills required for the position you are applying for and/or for future recruitment processes, if you have expressed such consent by checking the appropriate box below.

3. Legal basis for processing your personal data:

a. Article 6(1)(c) of the GDPR (processing is necessary to comply with a legal obligation to which the controller is subject) and Article 6(1)(b) of the GDPR (processing is necessary to take steps at the request of the data subject prior to entering into a contract) to the extent specified in labour law (including, but not limited to, to the extent resulting from Article 22(1) § 1 of the Labour Code, such as name and surname; date of birth; contact details (mailing address); education; previous employment history),

b. Your consent – to the processing of other data provided in your CV and cover letter if you voluntarily provide us with data other than those requested, and to the processing of your personal data in future recruitment processes if you consent to participate in such processes,

c. Our legitimate interest (Article 6(1)(f) of the GDPR) – in respect of data collected during the job interview, as well as test results. We have a legitimate interest in verifying your skills, aptitudes, and the legality of your residence and employment – we need this to assess whether you are suitable for the position.

4. Your personal data will be transferred to a processor outside the European Economic Area (EEA), located in the United Kingdom, as part of the recruitment process, as well as to hiring managers located in various locations in the United Kingdom, Ireland, and Switzerland. For transfers of personal data to the United Kingdom, Northern Ireland, and Switzerland, the European Commission has determined an adequate level of data protection. Where your personal data is transferred to a processor outside the European Economic Area (EEA) and the transfer involves countries not designated by the European Commission as providing adequate legal protection for personal data, we will take steps to ensure adequate protection of the information, for example, by entering into appropriate data transfer agreements based on standard contractual clauses approved by the European Commission, referred to in Article 46.2 (c) of the GDPR, or by other appropriate means.

Your personal data will be transferred to recipients participating in the recruitment process and employment, i.e., companies dealing with residence/employment legalization, medical examinations (Luxmed Sp. z o.o.), occupational health and safety training (Safety Umbrella Sp. z o.o.), HR services (Human Resources) and payroll services (AdAc Sp. z o.o.), as well as companies affiliated with the Capita Group. After a successful recruitment process, your data will be shared with the medical facility with which the Data Controller has signed an agreement to conduct preliminary examinations, with this facility being a separate Data Controller. Your personal data may also be disclosed to entities and bodies authorized to process such data.

5. Your personal data will be stored from the date of submission of your CV:

a. for a period of 6 months for the purpose of processing your personal data in the current recruitment process to which you applied;

b. for a period of 12 months if you consent to the processing of your personal data for future recruitment processes.

6. You have the right to request access to your personal data, to rectify or erase your data, restrict its processing, or transfer your data. The right to withdraw consent at any time does not affect the lawfulness of processing based on consent before its withdrawal.

7. You have the right to object to the processing of your data at any time. In such a situation, the Controller will cease processing your data for the above-mentioned purposes, unless the Controller demonstrates that there are compelling legitimate grounds for processing your data that override your interests, rights, and freedoms, or that your data is necessary for the establishment, exercise, or defence of legal claims.

8. Providing your personal data within the scope provided for in labour law, including in particular the scope provided for in Article 22(1) of the Labor Code, is mandatory. This data is required by law and is necessary for you to participate in the recruitment process. Failure to provide your data will result in your inability to participate in the recruitment process. Providing the remaining data is voluntary.

9. AI may be used during the recruitment process, however your personal data will not be subject to automated decision-making, including profiling.

10. You have the right to lodge a complaint about the unlawful processing of your personal data with the supervisory authority: the President of the Personal Data Protection Office (UODO, ul. Stawki 2, 00-193 Warsaw).

Location:

Kraków

,

Poland

Time Type:

Full time

Contract Type:

Fixed Term (Fixed Term)