Asst. Manager

Security

• Implementing stringent security measures for protecting man, material, information and high-value assets of the organization and conducting timely security audits. Deployment of security personnel
• Promoting physical security and safety awareness for managers, employees and contractors through the development and delivery of presentations and information, addressing physical security issues, Crisis Management and Business Continuity.
• Implementing security SOP and policies. Ensure preparedness to meet any emergency situation. Review emergency response plan time to time.
• Vigilance & Investigation of theft / fraud cases.
• Manage the administration of security personnel & security overhead expenses.
• To ensure all statutory records are kept and updated properly.
• Training, Development, welfare and motivation of security personnel.
• Regular visits and night checking of locations.
• Monitoring of returnable Goods gate passes.
• Regular liaison with local law enforcement agencies.

Admin

• Responsible for strategic utilization and deployment of available resources to achieve the organizational objectives.
• Formulation, review and effective implementation of Admin policies.
• Upkeep & Maintenance of premises with proper Housekeeping, pest control etc.
• Responsible for managing Fax, post & courier, telephones and pool cars.
• Management of Garden, landscaping of the campus and Horticulture staff.
• Foreign delegates and Visitors’ management.
• Manage and plan office space / work station / seating arrangement.
• Supervision of Reception & Tele operators, canteen facility and KAKABA Hospital.
• Facility, vendor / services providers’ management, Planning and implementation of policies vis-à-vis administrative issues.
• Conceptualization and successful execution of day-to-day operational & administrative tasks.
• Providing efficient and effective support in administrative functions.
• Ensure contractual, legal and statutory compliances in respect of Admin.
• MIS and controlling Admin budget.
• Organize customized training programme based on the training need analysis to enhance the manpower skills & efficiency of Admin and utility personnel.
• Explore / Implement various options for controlling overhead admin expenses.
• Responsible for contract Management

Budget & MIS

• On annual basis support HR Head for preparing HR Expenses Budget.
• MIS and controlling Admin budget.

Liaison with Police Department and other authorities :

• To maintain good relationship with Police Department and other authorities for ensuring smooth administration functioning.