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Service Operations Specialist

Location
Leatherhead
Workplace
On-site
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About this role

POSITION DETAILS:

Position Title:

Service Operations Specialist

Reports to (POSITION):

Service Operations Manager
(In teams where a Team Lead layer exists, reporting may be to the Service Operations Team Lead)

Management Responsibilities:

None

Team:

Services Operations

Department:

Services

Grade (If Applicable):

 

 

PURPOSE OF JOB:

(OVERALL DESCRIPTION OF THE POST WITHIN THE TEAM AND ORGANISATION)

 

The Service Operations Specialist is responsible for the accurate and timely execution of core Service Operations activities, supporting the smooth delivery of Services from quote through to delivery handover and billing.

 

The role focuses on executing established Service Operations processes to a high standard, ensuring data accuracy, correct financial coding, and clear coordination with Sales, PMO, Delivery, Partners, and Finance. The specialist plays a key role in maintaining operational reliability and consistency across Services.

 

 

KEY RESPONSIBILITIES:

Core Service Operations Execution
  • Process service quotes and orders accurately, ensuring correct use of systems and service taxonomy
  • Manage service order lifecycle from quote through to delivery handover and invoicing
  • Raise, amend, and maintain quotes and orders in line with agreed processes
  • Create and manage job numbers, coordinating with PMO and Delivery as required
  • Ensure services are billed accurately and efficiently, supporting reconciliation of monthly billing

Operational Coordination
  • Manage incoming requests via Service Operations mailboxes and queues
  • Liaise effectively with Sales, PMO, Delivery, Finance, Legal, and Partners to progress Service Operations activity
  • Maintain operational records, spreadsheets, and supporting documentation
  • Support renewal management for contracted services and products

Systems & Process Adherence
  • Use multiple business systems daily in line with Service Operations processes
  • Support accurate tracking, reporting, and forecasting inputs as required
  • Follow established governance, approval, and escalation routes
  • Cover other Services Operations areas during planned absence or sickness

 

WIDER TEAM NETWORK

(WHICH TEAMS WILL THE POSITION WORK WITH DIRECTLY AND WHO WILL THEY RELATE TO EXTERNALLY)

Internal
  • Service Operations Team Lead
  • Sales & Sales Support
  • PMO / Project Management
  • Delivery & Managed Services
  • Finance
  • Legal

External
  • Approved Services Partners
  • Customers (operational coordination only)

 

 

QUALIFICATIONS, EXPERIENCE, & SKILLS:

 

Educational Qualifications:
  • Minimum GCSEs (A-C) English & Mathematics

ESSENTIAL

Experience
  • Administrative or operational support experience

DESIRABLE

Skills & Attributes
  • Strong attention to detail and accuracy

ESSENTIAL
  • Ability to manage multiple tasks and priorities

ESSENTIAL
  • Clear written and verbal communication

ESSENTIAL
  • Comfortable working to defined processes and deadlines

ESSENTIAL
  • Willingness to learn and adapt in a fast‑paced services environment

ESSENTIAL
  • Proficiency in Microsoft 365 tools, including Excel, Teams, and Copilot

DESIRABLE

 

MEASURES & GOALS

(HOW WILL THE SUCCESS OF THE PERSON IN THIS POSITION BE MEASURED – WHAT ARE THE EXPECTED OUTPUTS)

OBJECTIVE

MEASURE

FREQUENCY

Operational accuracy

Correct processing of quotes, orders, and billing

Ongoing

Timely execution

Service Ops tasks completed within agreed SLAs

Ongoing

Process adherence

Compliance with Service Ops processes and controls

Ongoing

Financial hygiene

Correct financial tagging and job setup

Monthly

Stakeholder support

Clear, responsive coordination with Sales, PMO, Delivery

Ongoing

 

 

 

 

 

 

 

 

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