About this role
About BYD
Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.
BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.
Administration Specialist
Job Responsibilities
Administrative Operations
Manage the daily administrative operations and office management.
Procure, inventory, and maintain office supplies, office equipment, and fixed assets.
Maintain the office environment to ensure a clean, safe, and well-organized workplace.
Meeting & Event Coordination
Manage meeting rooms and coordinate meeting schedules.
Organize company meetings, training sessions, team-building activities, and various corporate events.
Coordinate meeting materials, on-site support, and post-meeting follow-up.
Reception & External Relations
Welcome visitors and provide professional reception services for customers and business partners.
Coordinate hotels, transportation, catering, and other business hospitality arrangements.
Liaise with property management, suppliers, and third-party service providers.
Travel Management
Arrange domestic and international business travel, including flights, hotels, visas, and other travel arrangements.
Manage travel expenses and related reimbursement processes.
Document & Records Management
Establish and maintain administrative archives and company document management systems.
Organize and archive contracts, notices, administrative policies, and other official documents.
Ensure administrative documents are complete, accurate, and easily accessible.
Vendor Management
Source, evaluate, and maintain relationships with administrative suppliers.
Follow up on procurement, payments, and contract implementation.
Control administrative costs and improve resource utilization.
Employee Support
Provide daily administrative support to employees.
Assist with new employee onboarding and office resource allocation.
Coordinate with IT, facilities, and other support departments to resolve office-related issues.
Other Responsibilities
Perform other administrative duties and cross-functional coordination tasks assigned by management.
Qualifications
Bachelor's degree or above; majors in Business Administration, Office Administration, or related fields are preferred.
5 years of experience in administration, office management, or general affairs.
Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
Excellent organizational, coordination, communication, and execution skills.
Detail-oriented, responsible, and able to work effectively under pressure.
Strong service mindset and team spirit.
Proficient in Chinese, German, and English; fluent English required for most international positions, with some roles also requiring proficiency in the local language.
Core Competencies
Office Administration
Vendor Management
Business Reception
Meeting Coordination
Travel Management
Cost Control
Document Management
Cross-functional Communication & Coordination
Problem Analysis & Resolution
Multitasking
Location: Offenbach am Main
Type of Employment: Full-Time
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