Executive Assistant

Job DetailsJob Location: McCall, ID 83638Position Type: Year-roundEducation Level: 4 Year DegreeJob Category: AdministrationJob Summary:

The Executive Assistant (EA) provides high-level administrative and operational support to the President/CEO and Senior Management Team of Brundage Mountain Holdings (BMH) and Brundage Mountain Resort (BMR). This role is essential to ensuring effective executive coordination, seamless communication across departments, and the execution of strategic and operational priorities.

The EA must be highly organized, technically proficient, and able to operate with discretion, professionalism, and a solution-focused mindset in a fast-paced environment. This role requires someone who is genuinely advanced in Microsoft 365 (not basic user proficiency), with the ability to independently manage complex workflows, communications, and cross-functional priorities.

Essential Duties and Responsibilities

Executive and Administrative Support

Provide high-level administrative support to the CEO, CFO, GM, and Senior Leadership Team
Manage complex calendars, scheduling priorities, and competing executive demands
Coordinate travel arrangements, itineraries, and logistics for leadership
Maintain strict confidentiality and discretion regarding all executive and ownership matters

Coordination and Communication

Coordinate weekly planning sessions between CEO, CFO, and GM
Draft, prepare, and distribute executive-level communications as needed

Coordinate with external partners, consultants, and third-party developers as needed

Ownership & Stakeholder Support

Support communication and coordination with ownership group stakeholders
Organize meetings, materials, and documentation for ownership-related activities
Maintain secure and organized digital filing systems for ownership and executive materials
Ensure confidentiality and professionalism in all ownership-related interactions

Document Preparation and Systems Management

Create, edit, and format documents, spreadsheets, and presentations for executive use
Ensure all materials are accurate, professional, and aligned with organizational standards
Maintain and manage digital document systems, shared drives, and internal portals
Support Microsoft 365 collaboration tools (Outlook, Teams, SharePoint, Excel, etc.) at an advanced level

QualificationsJob Qualifications

Bachelor’s degree in Business Administration, Communications, or related field preferred
5+ years of experience supporting senior executives, preferably at the C-suite level
Experience working with ownership groups, boards, or high-net-worth stakeholders strongly preferred
Background in real estate development, hospitality, or resort operations is a plus
Exceptional time management skills
Excellent verbal and written communication skills
Exceptional organizational and project management skills
Strong problem-solving skills and solution-oriented mindset
Advanced technical proficiency in Microsoft Office 365; Outlook, Teams, SharePoint, Excel, and other systems

Other Requirements

Must successfully pass a national criminal background check
Valid driver’s license and ability to pass insurance driving history review
Ability to work a flexible schedule, including occasional evenings, weekends, and holidays
Ability to adapt to changing priorities and seasonal workload demands
Must be capable of performing in a high-trust, high-confidentiality executive environment