Project Manager, Facilities

Being a part of BrokerLink, means you live our values: to act with integrity, be respectful of others, have a customer-driven mindset, strive for excellence and always treat others with generosity. These values drive our diversity and inclusion efforts to ensure a respectful and inclusive work environment is present.

We want like-minded individuals who want to provide the highest level of customer service, who carry themselves with utmost professionalism.

We want to invest in you! Your success is our success and our purpose of “we’re here to help people” is what motivates us to keep the amazing talent we attract, for a long time. We want to bring out the best of all our team members! Offering countless opportunities to grow and an environment which values our most important assets, you, our team members. We have over 200 offices across Canada, ask us about our flexible work arrangements!

Pay at BrokerLink is about much more than just salary.

• Flexible work arrangements
• Multiple benefits offered to support physical and mental wellbeing, Wellness account and much more
• Share plan & other savings

Salary range (but not limited to):

74,800 - 91,400

Incentive plan

Annual bonus: 7.5% target, based on the base salary, with a potential payout of up to 200% (subject to personal and company performance)

As part of our commitment to Win As A Team, we share our success with employees through our incentive programs and Employee Share Purchase Plan (ESPP) – with BrokerLink matching a portion of your contributions.

Our Group RRSP, with company matching DPSP offerings provide flexibility and long-term security for our employees beyond their careers.

Salary for the candidate will be determined taking into consideration a number of factors including: experience, skills, qualifications, anticipated contribution to role, internal equity, location etc. The salary range presented below is based on a 35-hour workweek and would represent a majority of different candidate profiles. However, we encourage candidates who may fall outside of this range to apply as well.

About the role

We’re looking for a Project Manager, Facilities, to join our growing team!

You will be responsible for managing and overseeing major fit-up projects for the reorganization of Brokerlink sites.

Job Description Summary

Accountable for timely and cost-effective management of office moves, closures within project parameters.
Provides project management services on-site and remote for Central/Atlantic offices - reconfigurations, relocations, upgrades - including financial management of established budgets (budget establishment and management) and compliance with business time lines. Maintains effective communication channels with other departments involved (e.g. I.T. and user groups) to co-ordinate activities. Liaises with management on technical and administrative issues related to projects. Resolves issues and/or escalates according to company policies. Maintains effective business relationships with service providers (e.g. furniture vendors, HVAC companies), contractors, technicians, health and safety representatives. Monitors quality of product and services provided and takes remedial action if required. Remains current with industry trends, technical development services and products. Identifies needs for improvement and recommends changes to processes to improve results as it relates to facility related activities. Maintains an awareness of ergonomic issues and recommends improvements and/or remedial action required to ensure occupants highest levels of performance as it relates to their working environment.

What you’ll do here:

• Office construction and renovations full cycle management, following BL national governance, budgeting, guidelines and policies
• On-site management for office closures, amalgamation, decommissioning, and moves
• Decommissioning, clean up, preparation of premise for hand back to landlord as per terms of lease and meet with landlord / property manager to do final walk-through and give back keys
• Undertaking Facilities JotForm requests and completing 8+ requests per week
• Provide assessment of acquisition sites signage, manage design, production and installation of Ontario wide exterior and interior signage
• Update of Real Estate Projects SmartSheet or similar and calendar
• Code, submit for approval on Oracle PO’s, invoices, follow up on payments where required
• Management, procurement, and follow-through on larger Maintenance & Repairs
• Guidance to branches with smaller repairs and maintenance (Duct cleaning, lock changes, etc.)
• Capex Budget submission, tracking, reporting
• Ergonomic assessment fulfillment and follow-up
• Commercial system furniture and task chair orders procurement as per national standard
• Communication of National Standards (Clean Desk Policy, Furniture, Construction, etc.) to Project Sites
• Review facilities related contracts, terminate where economically feasible, make recommendations and negotiate to standards
• In office and off-site storage and/or sq. footage reduction (scanning, shredding, realignments)
• Assist and serve backup for Lease Admin for Utility change overs with suppliers
• In-person walk through with property manager and/or landlords when handing back site
• Procuring and managing installation of alarm and security for facilities, including contracts and maintenance
• Other duties as assigned

What you bring to the table:

• Bachelor’s degree in construction
• Current Project Management Professional (PMP) designation
• 5+ years’ experience in office moves, closures, amalgamations, commercial furniture
• Ability to travel 5-6 days each month to Ontario wide sites and possibly within Canada for on-site construction meetings. Additional days required to be on-site during May - October
• Exceptional and demonstrated planning, design implementation and customer service
• Attention to detail
• Ability to successfully manage multiple competing tasks

This role is a new member of our growing team.

We are an equal opportunity employer

BrokerLink is committed to providing an accessible environment. Accommodations are available on request for candidates taking part in the selection process.

BrokerLink is committed to creating and maintaining an inclusive environment which embraces our diversities and sees them as our strength! We want to foster a workplace that makes all our team members and customers feel welcome and appreciated.

Discover more about BrokerLink! Visit our new dedicated Webpage.

Please note that BrokerLink does not provide sponsorship or other support for immigration-related matters including but not limited to employer-specific closed work permits. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility.

At BrokerLink, we value diversity and are committed to creating an inclusive workplace that inspires each of us to be the best we can be. Join our team and make a difference!