Fleet Manager, Boston EMS
About this role
- As a member of Boston EMS’ management team, support the acquisition of and replacement schedule for all Boston EMS vehicles, including ambulances, SUVs, trucks and other vehicles, working in conjunction with the Office of the Chief, Operations, and Budget.
- For all new vehicles ensure they are registered with the RMV, have an assigned license plate, and are set up for EZ Pass. Coordinate with other departments contracted for fuel and manage all fuel fobs assigned to vehicles.
- Manage a comprehensive maintenance and repair program for the department’s fleet. Actively monitor vehicle mileage, engine hours, and DEF. Work with Supervisors to cycle vehicles in and out of Fleet for preventive maintenance.
- Ensure ready spare ambulances for crews to swap into, minimizing the impact to the provision of emergency medical services when vehicles are taken out of service for mechanical issues or maintenance.
- Oversee and manage vendors providing outside maintenance, services, supplies and repairs.
- Supervise record keeping systems containing information such as vehicle inventory, repair work, and maintenance schedules.
- Establish inventory procedures and controls, managing utilization, record keeping and ordering.
- Supervise all personnel assigned to Fleet Services. Recommend the hiring of Fleet Services personnel. Provide leadership, supervision, and guidance to personnel to ensure safe and efficient operations. Conduct regular performance evaluations of employees, in accordance with collective bargaining agreements, and provide corrective or constructive feedback as required.
- Implement programs that will assist in the mentoring and safety/technical training of personnel to ensure compliance with vehicle-related policies and procedures. Employ methods of work designed to promote and maintain safety and well-being and to instill safety awareness of hazard and safety prevention; perform regular safety appraisals and take prompt corrective action as needed.
- Provide supervision for assigned staff. Make/recommend management and personnel decisions regarding Fleet Services, including but not limited to promotion, transfer and assignment of staff, and imposition of discipline.
- Ensure the cleanliness/maintenance of the shop through regular inspections and preventive maintenance programs.
- Monitor vehicle and associated equipment warranties and recalls.
- Work in coordination with the Boston Public Health Commission’s General Counsel Office and Boston EMS Professional Standards Office for all department vehicle accident claims.
- Recommend vehicles for decommissioning and coordinate necessary steps to resell on a municipal bid site.
- Ensure compliance with federal and state regulations governing ambulances and vehicles.
- Develop and maintain solid employee relations as well as implement programs to increase satisfaction among personnel.
- Meet regularly with supervisor regarding all aspects of Fleet Services operations. Work in confidential capacity.
- Operate independently. Use independent judgement and discretion to make decisions affecting Fleet Services, in accordance with Boston EMS and BPHC policies.
- Carry a department issued phone at all times. May perform off-hour emergency tasks. Perform other duties as required.
- Promote health equity, inclusion and diversity within the department and community.
- Work to help BPHC advance as an antiracist organization by meeting or exceeding the standards set by the BPHC Anti-Racism Policy.
- Associate’s degree preferred
- 5+ years of related work experience including experience supervising others.
- Thorough knowledge of vehicle and equipment maintenance, preferably of emergency response vehicles with a background in mechanics.
- Ability to follow direction and comply with department policies and procedures.
- Ability to clearly express oneself verbally and in writing.
- Competency in latest version of Microsoft Windows, Microsoft Office applications, computerized fleet maintenance program.
- Valid Massachusetts driver’s license
Company at a glance
Welcome! We’re Boston’s public health department. We work in partnership with communities to protect and promote the health and well-being of all Boston residents, especially those impacted by racism and systemic inequities. We envision a thriving Boston where all residents live healthy, fulfilling lives free of racism, poverty, violence, and other systems of oppression.
Equity. Collaboration. Anti-Racism. People-Centered. Transparency. These values drive our public health work and shape how we support and empower our employees every day.
Through our policies, programs, and services, we strive to eliminate health disparities based on race, ethnicity, income, age, gender, religion, sexual orientation, and neighborhood. We support residents and families with over 40 programs and services that meet community needs across our neighborhoods and lifespan, including accessible community-based health and social services; community engagement and advocacy; health-promoting policies and regulations; disease and injury prevention; emergency services; and health promotion and education services. We are equally committed to investing in our people by fostering an inclusive and empowering work environment where everyone can grow, contribute and make an impact.
As the nation's oldest health department, with roots dating back to 1799, our work has evolved from the needs of then to the needs of now. We provide and support accessible, high-quality community-based health services and programming, education and resources to build a healthy Boston.
We are a group of dedicated neighbors and community members ready to meet the moment and deliver a safer, healthier Boston for our residents. Join us and grow your career in a workplace that values innovation, equity, and professional development. Explore career opportunities at careers.bphc.org.
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