Project Coordinator Operations

Project Coordinator Operations

Core Responsibilities

Responsibilities described in this section are fundamental to success in this position.

• Provide direct executive support to the COO, including calendar management, scheduling, meeting preparation, correspondence, and confidential handling of sensitive business information.
• Plan, track, and coordinate operational initiatives across multiple dealership locations using centralized project plans, timelines, and status reports.
• Monitor project progress, anticipate risks or delays, and provide timely updates on priorities, action items, and outstanding decisions to leadership.
• Prepare executive-level reports, presentations, meeting materials, and documentation.
• Serve as a central communication hub connecting dealership personnel, the Shared Service Center (SSC), leadership, vendors, and contractors.
• Coordinate vendor schedules, deliveries, installations, purchase orders, invoices, and project budgets in collaboration with Accounting.
• Develop, organize, and maintain standard operating procedures (SOPs), company policies, and efficient administrative processes.

 

Minimum Qualifications

The requirements listed below are the minimum degrees, certifications, knowledge, skill, and/or ability required of this position.

• Associate or bachelor’s degree preferred in Business Administration,ProjectManagement,InformationTechnology, Facilities Management, Communications, or related field.
• 5+ years of project coordination, project management, executiveteamsupport,facilitiescoordination,orrelated experience.
• Experiencesupportingmulti-siteo perations preferred.
• Strongorganizational,communication,andtimemanagement skills.
• Exceptionalattentiontodetailandabilitytomanagemultiple priorities simultaneously.
• ProficiencywithMicrosoftOfficeSuiteandprojectmanagement software.
• Valid driver’s license without restrictions that affects your ability to operate company owned vehicle(s) and ability to maintain a clean driving record.

 

Knowledge, Skills, and Abilities

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Excellent verbal and written communication skills
• Excellent people skills; able to work effectively with a wide range of individuals
• Strong organizational and time management skills
• Demonstrated resourcefulness and ability to take initiative in development and completion of people and projects
• Ability to inspire and motivate individuals to perform well, allowing autonomy for staff to work independently
• Strong PC skills
• Ability to maintain a good driving record
• Ability to set a positive example for others by consistently displaying servant leadership behaviors in daily actions and decisions

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear
• The physical demands of the job include the use of hands and fingers, reaching, bending, sitting, lifting, climbing, stooping, kneeling, crouching, and driving The employee must regularly lift and/or move up to 25 lbs
• Specific vision abilities required by this job include close vision and distance vision
• Must be able to pass a drug/alcohol urinalysis and be able to drive a vehicle

Working Conditions

The work environment characteristics described here are representative of those one may encounter while performing the essential functions of this job.

• The noise level in the work environment is usually moderate
• This role is predominantly sedentary in an office environment
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines

Travel Requirements

The travel requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be required to travel within or outside the area.