Coordinator, Hospitality & Events
About this role
About the Company
BMI is a mission-driven organization at the forefront of music rights and creator advocacy. Celebrating over 80 years of service to songwriters, composers, music publishers and businesses, BMI is a global leader in music rights management. Currently representing the public performance rights in over 25 million musical works created and owned by more than 1.4 million artists. BMI negotiates music license agreements and distributes the fees it generates as royalties to its affiliated writers and publishers when their songs are publicly performed.
About the Role
POSITION SUMMARY: Responsible for providing hospitality services for events, activities, and meetings held at the BMI Nashville office – Creative, to include executing various tasks needed for planning, setup, maintaining, monitoring, and clean up. Assist the Creative Department with special projects as assigned.
FUNCTIONS OF THE JOB:
- Executes planning, set-up, service, breakdown and clean-up of meetings and events, including after-hours hospitality events in the Creative area and the building, such as #1 parties, Quarterly BMI Board meetings
- Performs general housekeeping duties throughout the Creative department
- Sets up and assists audio/video presentations using PowerPoint, interconnecting PCs, projectors and screens for on-site meetings in the Creative area.
- Build and maintain vendor relationships.
- Stocks, inventories and orders supplies as needed for the Creative
- Maintains event supply inventory, including tracking items that are removed and returned for the Creative area
- Ensures accurate and timely orders for catering services at the direction of Creative department.
- Builds and maintains vendor relationships.
- Runs errands and makes deliveries as needed.
- Assists and welcomes on-site visitors for the Creative department
- Acts as a liaison with the Facilities department on events organized in the building.
- Assists with Sponsorship Events that are held in the building and offsite
- Assists supervisor with the booking, confirming, and executing events when supervisor is out of the office.
- Supports our BMI Core Values and cultivates a culture of diversity and inclusion.
- Other duties as assigned.
- Regular attendance.
POSITION QUALIFICATION REQUIREMENTS
Education: High school diploma or GED.
Experience: Two years or more of general housekeeping, food and beverage or catering experience preferred.
Skills and Abilities:
- Pleasant personality and professional appearance.
- Excellent interpersonal and communication skills.
- Must be detail-oriented and thorough.
- Excellent communication, organizational and interpersonal skills.
- Strong work ethic.
- Ability to work flexible hours when needed.
- Ability to give guidance to others as well as accept guidance from others.
- Proficient in basic computer skills including Microsoft Office (especially Outlook and Excel), invoice payment systems, and online research of vendors.
Benefits & Perks
We take care of our people, here’s what you can expect when joining the team:
- Medical, Dental, and Vision Insurance
- 401K with employer match on 100% of the first 4%.
- Flexible Spending Accounts
- Hybrid Office Schedule & Remote Friday's
- Short-Term & Long-Term Disability Benefits
- Paid Vacation & Sick/Personal Time
- Paid Volunteer Time Off
- 12 Paid Holidays
- Summer Half-Days
- Company Paid Life Insurance
- Up To 12 weeks Paid Parental Leave
- Tuition Assistance Program
- Commuter Benefits (New York)
- Employee Resource Groups
- Entertainment discounts and access to BMI concerts and events in our offices
- Employee appreciation events and holiday parties hosted at all office locations
Company at a glance
Celebrating over 80 years of service to songwriters, composers, music publishers and businesses, Broadcast Music, Inc.® (BMI®) is a global leader in music rights management, serving as an advocate for the value of music. BMI represents the public performance rights in over 22.4 million musical works created and owned by more than 1.4 million songwriters, composers, and music publishers. The Company negotiates music license agreements and distributes the fees it generates as royalties to its affiliated writers and publishers when their songs are performed in public. In 1939, BMI created a groundbreaking open-door policy becoming the only performing rights organization to welcome and represent the creators of blues, jazz, country, and American roots music. Today, the musical compositions in BMI’s repertoire, from chart toppers to perennial favorites, span all genres of music and are consistently among the most-performed hits of the year. For additional information and the latest BMI news, visit bmi.com, follow us on X and Instagram @BMI or stay connected through Broadcast Music, Inc.‘s Facebook page. Sign up for BMI’s The Weekly™ and receive our e-newsletter every week to stay up to date on all things music. #MusicMovesBMI
Top Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401k with employer match
- Flexible spending accounts
- Hybrid office schedule
- Remote fridays
- Short-term disability
- Long-term disability
- Paid vacation
- Paid sick time
- Paid personal time
- Paid volunteer time off
- 12 Paid holidays
- Summer half-days
- Company paid life insurance
- Paid parental leave
- Tuition assistance program
- Commuter benefits
- Employee resource groups
- Entertainment discounts
- Employee appreciation events
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