Executive Assistant

Executive Assistant

Job Summary:

Provides comprehensive administrative support to executives, ensuring confidentiality and professionalism. Manages calendars, schedule meetings, and organize travel arrangements. Prepares correspondence, reports, and presentations using various business software. Edits, proofs, and formats documents as needed. Screens calls and messages, managing interactions with internal and external sources. Maintains files and records, ensuring efficient organization. Assists in developing secretarial standards and practices for the organization. Handles confidential business and personnel information with discretion.

 

YOUR TASKS AND RESPONSIBILITIES

• Provides comprehensive administrative support to executives, ensuring confidentiality and professionalism.
• Provides support to organization of 100, planning large annual meetings and travel arrangements in coordination with meeting planning services.
• Manages calendars, schedules meetings, and organizes travel arrangements.
• Prepares correspondence, reports, and presentations using various business software.
• Edits, proofs, and formats documents as needed.
• Screens calls and messages, managing interactions with internal and external sources.
• Maintains files and records, ensuring efficient organization.
• Assists in developing administrative standards and practices for the organization.
• Handles confidential business and personnel information with discretion.
• Assembles and analyzes information, prepares reports, manuals, agendas, correspondence, and memoranda as guided by general company practice.
• Processes expense reports and invoices; manages Accounts Payable in coordination with accounting/finance/AP/vendors; orchestrates purchase orders, service entries, contracts, and capital project submissions in SAP or equivalent.
• Manages complex calendars across time zones.
• Organizes meetings, conferences, and events; drafts agendas for broader communications; manages RSVPs and tracking; coordinates logistics (venues, catering, equipment), ensuring activities align with company safety, compliance, and sustainability policies.
• Organizes business travel end-to-end; develops itineraries and agendas; books air/rail/ground transportation and lodging.
• Collaborates with other assistants to share and coordinate workload.
• Supports, trains, and up-skills junior colleagues.
• Performs additional accountabilities as required

 

WHO YOU ARE

Bayer seeks an incumbent who possesses the following:

 

Required Qualifications:

• High school diploma 
• Proven experience as an Executive Assistant or in a similar administrative role in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills and ability to manage competing priorities.
• Excellent interpersonal skills and the ability to communicate effectively with employees at all levels of the organization.
• High level of discretion and confidentiality in handling sensitive information.

Preferred Qualifications:

• High School Diploma with a minimum of 8 years of relevant experience or Associate’s degree with 6 years’ relevant experience.
• Familiarity and experience with AI tools and technologies that can enhance administrative processes and support efficiency improvements.
• Curiosity and willingness to learn about new technologies that can improve administrative workflows.
• Experience with SAP and Concur or other similar ERP and travel management systems.

 Employees can expect to be paid a salary of approximately between $64,080.00 - $96,120.00.Additional compensation may include a bonus or commission (if relevant).  Additional benefits include health care, vision, dental, retirement, PTO, sick leave, etc..  This salary (or salary range) is merely an estimate and may vary based on an applicant’s location, market data/ranges, an applicant’s skills and prior relevant experience, certain degrees and certifications, and other relevant factors.

 

This job is available for application until August 28, 2026.