Project Manager I Special Projects I Milan

Job Title: Project Manager

Business Unit: Special Projects

Employment Type: Full-time, based at BWS Milan headquarters with international travels

About Balich Wonder Studio 

Balich Wonder Studio is an integrated entertainment Group that conceives, produces, and delivers live experiences. We create visionary projects with long-lasting value, from large-scale Ceremonies to immersive shows, events, brand experiences, and destination experiences. With a multicultural team of over 140 individuals from 20 countries, we operate through three divisions and two companies in the Middle East, including our branches in the Kingdom of Saudi Arabia (BWS-KSA) and Dubai, UAE (HQWS), serving the entire MEA Region. In 2023, Balich Wonder Studio was acquired by Banijay to build a Media and Entertainment powerhouse, combining the strengths of an established content group with our pioneering capabilities.

Role Overview

The BWS Special Projects Unit oversees BWS’s long-standing projects while leading the development and pre-production of new show formats, emotional masterplanning, and attraction concepts. The Unit operates across multiple disciplines, including:

• Live events and ceremonies
  
• Ticketed shows, based on original IP
  
• Architecture and design of theatres and public spaces
  
• Temporary and permanent artistic installations and exhibitions
  

We nurture each project from its earliest conceptual stage, guiding it from an abstract opportunity into a fully realized production. Through a step-by-step process, we transform visionary ideas into tangible, impactful experiences.

The Project Manager works in close collaboration with the Head of Production and the Executive Producer, supporting the overall planning, production and management of the projects assigned to the Special Projects Unit.
This role is central to the management of all operational, logistical, and financial aspects of each project, ensuring that schedules, budgets, and quality standards are met.

Acting as the operational bridge between the creative vision and production execution, the Project Manager ensures smooth communication across departments, alignment with project objectives, and timely delivery of milestones.

The ideal candidate combines strong organizational and analytical skills with a proactive and solution-oriented attitude, capable of working in dynamic, multidisciplinary, and international environments.

Main Responsibilities

• Manages the start-up phase of projects, defining planning, scheduling, task distribution and resource allocation.
  
• Scouts, hires, and appoints key project roles
  
• Defines and monitors budgets and project costs throughout development and delivery, ensuring compliance with financial targets.
  
• Manages project documentation, including timelines, contracts, production plans, and reports.
  
• Liaises with creative, production, and technical teams to ensure clear communication and operational alignment.
  
• Supervises suppliers and freelancers, ensuring deliverables meet quality, timing, and budget expectations.
  
• Tracks project milestones, identifies potential risks, and supports the implementation of corrective actions.
  
• Assists in feasibility studies and supports the preparation of proposals, budgets, and planning materials.
  
• Maintains day-to-day communication with clients and stakeholders, ensuring expectations are managed and updates are shared effectively.
  
• Ensures compliance with internal processes and workflows, contributing to continuous improvement of production efficiency.
  
• Supports on-site coordination during production and delivery phases, ensuring high standards of execution.
  

Requirements

• 10 years of experience in production or project management within large-scale events, ceremonies, or live entertainment industries.
  
• Proven ability to manage complex workflows, budgets, and schedules.
  
• Strong organizational and multitasking skills, with a keen eye for detail and deadlines.
  
• Excellent communication and interpersonal skills, with a collaborative mindset.
  
• Proficiency in project management tools and budget tracking systems.
  
• Experience in working with multidisciplinary international teams.
  
• Flexibility, adaptability, and a hands-on approach to problem-solving.
  
• Availability to travel internationally according to project needs.