Corporate Affairs Graduate Student

Job Title

Corporate Affairs Graduate Assistant  

Department:

Administration

Reports to:

Assistant Director for Corporate Affairs

Pay Rate:

$19.40 per hour

Hours:

This is a part-time (20 hours/week), position with expected hours to be worked during business hours of Monday through Friday, 8 a.m. to 5:00 p.m.

Job Summary:

Under direct supervision of the Corporate Affairs Senior Coordinator, the Graduate Assistant provides support to the Board of Directors and Committees of the Board in planning, organizing, and administering the meetings and corporate action of the board and committees. 

Essential Job Functions:

• Provide support to the Corporate Affairs Senior Coordinator with Board of Directors tasks, such as drafting and proofreading minutes, preparing Board meeting documentation, posting agendas, scheduling speakers, tracking resolutions, etc.
• Provide support to Student Government Advisors in drafting and posting agendas and meeting minutes for the Committees of the Board of Directors.
• Assist with administration of scholarships and research grants application review and processing.
• Support Corporate Affairs process automation (task tracking program development and data input).
• Assist with records retention and disposal management.
• Assist with maintaining tracking systems for all Board actions.
• Work with internal and campus partners to schedule meetings.
• Must maintain strict adherence to safety procedures and attend all safety meetings as scheduled.
• Assist the Corporate Affairs Senior Coordinator in performing general office duties (typing, filing, faxing, photocopying, etc.). 
• Receive and direct all visitor and telephone inquiries ensuring customer service is conducted in a courteous and professional manner.
• Other duties and special projects as assigned.

Customer Service & Collaboration:

• Establishes and maintains working relationships with various A.S. and University departments

Safety:

• Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies.
• Reports accidents to supervisor and reviews changes required to avoid reoccurrence.
• Reports maintenance problems and/or broken and unsafe equipment to the appropriate party or supervisor immediately

Requirements:

• Bachelor’s degree required
• Acceptance and enrollment in a graduate program from Student Affairs
• Higher Education, Psychology with an emphasis in research, or a related field  

Trainings:

• Must complete within 30 days of hire:
  • Bloodborne Pathogens
  • Campus Health and Safety Requirements
  • CSU’S Discrimination Harassment Prevention Program
  • Data Security and FERPA
  • Gender Equity and Title IX
  • Injury and Illness Prevention Program (IIPP)

Work Environment:

• General office environment
• Work is generally sedentary in nature, but may require standing and walking around campus.
• The working environment is generally favorable
• Lighting and temperature are adequate
• There are no hazardous or unpleasant work conditions caused by noise, dust, etc.
• Work is generally performed in an office environment, with standard office equipment available

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Physical Demands:

• Must be able to lift, lower, push and pull loads ranging from 5-35 lbs
• Must be able to carry loads ranging from 5-35 lbs for distances up to 20ft

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions