Clinical Educator / IVF Coordinator

We are seeking an experienced Clinical Educator / IVF Coordinator (RN).  If you are committed to growth in a welcoming work environment, this may be a great fit for you. We seek to fill this role with a nurse who will provide excellent and compassionate clinical patient care based upon the nursing process; being effectively involved with maintaining the standard of care for assigned patients through assessment, planning, implementation and evaluation.  

What you'll be doing:

• Develop, coordinate, and implement onboarding and orientation programs for new clinical employees.
• Create standardized competency-based training plans for PCC’s, IVF Coordinators and other clinical staff.
• Evaluate clinical competencies through observation, skills validation, and documentation.
• Develop educational materials, competency checklists, workflow guides, and clinical reference resources.
• Coordinate ongoing continuing education and annual competency assessments.
• Provide coaching, mentoring, and performance feedback to clinical staff.
• Collaborate with clinical leadership to identify educational needs and implement improvement plans.
• Assist with cross-training initiatives to improve staffing flexibility and operational stability.
• Ensure staff education aligns with evidence-based practice, physician preferences, accreditation standards, and organizational policies.
• Participate in clinical workflow improvement projects and implementation of new technology and clinical processes.
• Support and lead new technology tools to ensure staff are fully trained on clinical workflows

Leadership Responsibilities:  

• Serve as a clinical resource and subject matter expert for physicians and staff.
• Promote a collaborative, patient-centered culture focused on teamwork and accountability.
• Support employee engagement, retention, and professional development.
• Assist leadership with clinical process improvement and standardization initiatives.
• Participate in committee meetings, policy development, and special projects.
• Develop, maintain and communicate clinical staffing schedules in collaboration with the Director of Nursing
• Serve as primary point of contact for staff call-outs; coordinate coverage and adjust schedules as needed to ensure safe, continuous patient care.
• Act as the on-site clinical lead, providing day-to-day guidance and support to clinical staff while escalating issues to the Director of Nursing as appropriate. 

IVF Coordinator Responsibilities: 

• Coordinate all aspects of the patient's IVF treatment cycle from initial consultation through pregnancy testing and follow-up.
• Educate patients regarding fertility treatment plans, medications, procedures, timelines, and expectations.
• Serve as the primary point of contact for assigned patients, providing timely communication and compassionate support.
• Coordinate physician orders, laboratory testing, imaging, medication instructions, and treatment scheduling.
• Monitor patient progress and communicate treatment changes under physician direction.
• Collaborate with physicians, embryology, andrology, business office, surgery center, and satellite locations to ensure seamless patient care.
• Document all patient interactions accurately within the electronic medical record.
• Ensure compliance with practice protocols, regulatory standards, and patient confidentiality.
• Assist with prior authorizations, medication coordination, and specialty pharmacy communication as needed.
• Participate in quality improvement initiatives designed to improve patient satisfaction and clinical outcomes.

Education and/or Experience:

• Graduate of an accredited Registered Nursing (RN) program or Licensed Practical Nurse (LPN) program. Equivalent clinical experience in reproductive medicine may be considered based on organizational needs.

• Minimum of three years of reproductive endocrinology/fertility clinical experience preferred.

• Previous IVF Coordinator experience strongly preferred.
• Previous experience training, mentoring, or educating clinical staff preferred. 
• Experience with electronic medical records (EMR/eIVF) preferred.

Why You'll Love Working Here – Our Amazing Benefits: 

Comprehensive Health Coverage: Medical, dental, and vision plans for our full-time employees, along with complimentary basic life insurance, Employee Assistance Program, and long-term disability insurance. FREE employee only healthcare coverage option is available.

Family Building Support: Take advantage of our comprehensive fertility benefits, adoption assistance, and surrogacy support to help grow your family.

Paid Parental Leave: Generous maternity, paternity, and partner leave so you can focus on what matters most.

Plenty of Paid Time Off: Start with 18 days of PTO annually and enjoy 11 paid holidays, including one floating holiday to use as you choose!

Retirement Ready: Invest in your future with our 401(k) plan, featuring a competitive company match and full vesting after just 2 years.

Lifestyle Spending Account: Access a company-funded account to reimburse expenses that boost your physical, financial, and emotional well-being.

Health Savings Account (HSA): If eligible, enjoy regular employer contributions to your HSA with every paycheck.

Rewards for Connections: Earn extra money with our Employee Referral Program—your network is invaluable!

Growth Opportunities: We support your career with continuing education reimbursement and dedicated time off for professional development.

Premium Calm Health Subscription: Enjoy a free premium Calm Health app subscription to support your mental wellness.

Emotional & Work-Life Support: Through our Employee Assistance Program (EAP) with SupportLinc, you'll have access to emotional well-being and work-life resources whenever you need them.

Extra Peace of Mind: Explore additional coverage options including Accident, Critical Illness, Hospital Indemnity, and Pet Insurance, to suit your needs.