Project Coordinator
About this role
API Heat Transfer is looking for people who enjoy being part of transformation. We have a new mission, new leaders, and are accelerating our path to Lean Cultural Change. Our Engineering Team continues to be one of the best in the industry. If you like to fix things, and want to be part of a new API, we'd love to talk to you about our Project Coordinator!
At API we take our culture transformation seriously! To help find the best fit for our positions and organization, we ask that you complete our 10 minute Culture Index Survey. Simply follow the link after submitting your application to help us use our interview time to dive deeper into your job behaviors and work history.
https://go.cultureindex.com/s/7Y0awCvsZZ
What We Offer You:
- Opportunity to learn from and contribute to a premier, global engineering team!
- Be part of leading-edge technology for the heat transfer industry
- Ability to impact customers across multiple industries
- Full health & welfare benefits, 401(k), PTO, and developmental opportunities!
- Pay range Min: $60,000- Max: $70,000
What You Will Do:
The Junior Project Manager acts as a project coordinator to support and act as a key liaison between internal departments and external stakeholders, assisting Project Managers in the coordination of technical documentation, production expediting, compliance activities, and customer communications. This position is ideal for someone with strong organizational skills, technical acumen, and a collaborative mindset
• Manage and track customer approval documents (P&IDs, GAs, data sheets, ITPs, etc.)
• Coordinate document submissions, revisions, and resubmittals to meet contract schedules
• Collaborate with engineering and quality teams to ensure timely and accurate deliverables
Production & Shop Expediting Support
• Serve as the primary liaison between Project Management and manufacturing teams
• Monitor production milestones, material readiness, and fabrication progress
• Coordinate daily with shop expeditors to identify and mitigate delays
Inspection Coordination
• Schedule and coordinate witness and hold-point inspections with customers, third-party inspectors, and internal QA teams
• Ensure documentation, inspection readiness, and test packages are prepared in advance
• Track inspection outcomes and manage any follow-up actions or NCRs
Customer-Facing Communication
• Provide regular project updates to customers on documentation, manufacturing, and shipment status
• Support Project Managers during client meetings and conference calls
• Manage follow-up items and maintain professional communication standards
Foreign Registration & Compliance Support
• Assist with submission and tracking of foreign registration documents (CRN, GOST, PED, etc.)
• Coordinate with engineering and compliance teams to ensure adherence to international standards
Project Support & Administration
• Assist Project Managers with day-to-day activities including schedule updates, risk tracking, and action item follow-up
• Maintain project files, reports, and customer dashboards as required
• Contribute to internal process improvements and cross-functional collaboration
What you will bring:
- Bachelor’s degree or equivalent experience in engineering, business, or technical field
- 1–3 years of experience in a manufacturing, industrial, or engineered-to-order environment
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Proficiency with Microsoft Office
- ERP/CRM experience preferred
- Familiarity with technical drawings, inspection processes, or pressure equipment codes is a plus
Company at a glance
API Heat Transfer is a leading global provider of heat transfer solutions, recognized for delivering innovative, energy-efficient equipment for more than 140 years. Our engineering expertise, broad technology portfolio, and commitment to customer success have established us as a trusted partner across virtually every industry.
Our family of industry-leading brands enables us to deliver comprehensive heat transfer technologies for a wide range of applications:
- Basco – Shell & Tube Heat Exchangers and Gland Steam Surface Condensers
- Schmidt – Plate & Frame Heat Exchangers
- General ThermoDynamics – Air-Cooled Heat Exchanger Solutions
- Airtech – Radiators and Charge Air Coolers
- Thermal Transfer Products (TTP) – Fluid Power-Related Heat Exchangers
Together, these brands allow API Heat Transfer to provide one of the industry’s most comprehensive portfolios of heat transfer technologies, serving customers across diverse markets worldwide.
Our reputation is strengthened by a global network of manufacturing facilities and more than 1,600 employees dedicated to providing exceptional sales, service, and technical support. This customer-focused approach is ingrained in our culture and has enabled us to support customers around the world. When you partner with API Heat Transfer, you’ll experience the performance, expertise, and reliability that set us apart.
With a broad product portfolio and expertise spanning multiple heat transfer technologies, we deliver complete thermal solutions for virtually every application and industry. Our team of engineering experts combines decades of real-world experience with a deep understanding of complex thermal challenges to develop reliable, high-performance solutions. From standard products to fully customized systems, we provide the engineering partnership and product quality our customers depend on with confidence.
Top Benefits
- Health insurance
- Welfare benefits
- 401(k)
- Paid time off
- Developmental opportunities
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