Payroll and HR Administrator
About this role
As Payroll and HR Administrator, you will own our weekly payroll operations across multiple states—ensuring accuracy, compliance, and timely delivery for our US workforce. You will partner with internal teams to solve employee problems, manage data integrity, and support HR initiatives.
What You Will Do
- Process weekly payroll for multiple states with precision and timeliness, ensuring full compliance with federal, state, and local regulations
- Calculate, track, and manage all deductions (benefits, garnishments, wage assignments) with accuracy and documentation, doubling deductions when necessary to keep employees current
- Oversee new-hire data entry and termination processing in ADP WorkforceNow, serving as a quality checkpoint
- Generate and distribute weekly and monthly payroll reports to HR and Finance teams
- Respond to employee and manager inquiries in a timely manner
- Support recruitment efforts as needed, including scheduling interviews
- Contribute to process improvements and compliance updates
- Support learning management system administrative tasks
- Participate in audits as needed
- Assist with engagement and/or training events
What You Bring
- Associate's degree plus minimum 5 years of multi-state payroll experience, OR minimum 7 years of multi-state payroll experience without degree
- Advanced proficiency in Microsoft Excel and Word required
- Demonstrated expertise in ADP WorkforceNow, including Smart Compliance, Analytics, Payroll, G/L, Custom Reporting, and iReports
- Experience with Performance Review and Goal modules (preferred)
- Strong attention to detail and discipline around timelines and confidentiality
- Willingness to travel up to 20% domestically as needed for training, audits, or site support
- Ability to collaborate with other departments and work independently
- Ability to review and manage calendars
What We Offer
- Hybrid work flexibility—remote and/or on-site at a nearby location
- Career development in a stable, growing industrial manufacturer
- Recognition programs and peer appreciation culture
- Competitive pay & benefits
APICZ
Company at a glance
API Heat Transfer is a leading global provider of heat transfer solutions, recognized for delivering innovative, energy-efficient equipment for more than 140 years. Our engineering expertise, broad technology portfolio, and commitment to customer success have established us as a trusted partner across virtually every industry.
Our family of industry-leading brands enables us to deliver comprehensive heat transfer technologies for a wide range of applications:
- Basco – Shell & Tube Heat Exchangers and Gland Steam Surface Condensers
- Schmidt – Plate & Frame Heat Exchangers
- General ThermoDynamics – Air-Cooled Heat Exchanger Solutions
- Airtech – Radiators and Charge Air Coolers
- Thermal Transfer Products (TTP) – Fluid Power-Related Heat Exchangers
Together, these brands allow API Heat Transfer to provide one of the industry’s most comprehensive portfolios of heat transfer technologies, serving customers across diverse markets worldwide.
Our reputation is strengthened by a global network of manufacturing facilities and more than 1,600 employees dedicated to providing exceptional sales, service, and technical support. This customer-focused approach is ingrained in our culture and has enabled us to support customers around the world. When you partner with API Heat Transfer, you’ll experience the performance, expertise, and reliability that set us apart.
With a broad product portfolio and expertise spanning multiple heat transfer technologies, we deliver complete thermal solutions for virtually every application and industry. Our team of engineering experts combines decades of real-world experience with a deep understanding of complex thermal challenges to develop reliable, high-performance solutions. From standard products to fully customized systems, we provide the engineering partnership and product quality our customers depend on with confidence.
Top Benefits
- Hybrid work flexibility
- Career development
- Recognition programs
- Peer appreciation culture
- Competitive pay
- Benefits
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