About this role
Tasks
Location: Japan – Omiya Station area / Nishikawaguchi area
Salary: JPY 420,000–480,000/month
Employment Type: Full-time
Reporting to: HR & Admin Manager
About the Role
We are looking for an experienced HR & Admin Coordinator to support daily HR operations and office administration in Japan. The ideal candidate has hands-on experience with Japanese HR practices, labor regulations, social insurance, visa procedures, and administrative operations.
Key Responsibilities
- Manage employee onboarding and offboarding, employment contracts, and personnel records.
- Support payroll, social insurance, tax-related procedures, and employee benefits administration.
- Handle visa applications, status of residence procedures, and renewals for foreign employees.
- Manage daily office administration, including communication with serviced/shared office providers, office supplies purchasing, vendor management, and payment processing.
- Support employee relations, employee activities, and daily administrative requests.
- Liaise with government authorities and external service providers to ensure compliance with Japanese labor regulations and company policies.
- Handle other HR and administrative tasks assigned by the HR & Admin Manager.
Requirements
Requirements
- Japanese national or Japan Permanent Resident (PR) holder.
- Fluent in Japanese and Chinese; English proficiency is a strong plus.
- 2–3 years of experience in HR, personnel administration, or office administration in Japan.
- Good knowledge of Japanese labor regulations, social insurance, and visa procedures is preferred.
- Familiar with the process of visa applications, renewal, and status of residence procedures for foreign employees.
- Detail-oriented, responsible, organized, and able to handle confidential HR information appropriately.
- Strong communication, coordination, and problem-solving skills.
- Able to work independently and coordinate effectively with employees, government authorities, and external service providers.
Benefits
Why Join Us?
- Competitive salary: JPY 420K–480K/month
- International working environment
- Opportunity to take ownership of HR & administrative operations in Japan
- Direct exposure to Japanese labor, visa, and employee management processes
Apply now if you have solid HR/Admin experience in Japan and are looking for an international working environment.
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